Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Edinburgh Leisure
Craiglockhart Leisure & Tennis Centre, 177 Colinton Road,
Edinburgh
EH14 1BZ
UK
Telephone: +44 1314430101
E-mail: marktunnicliff@edinburghleisure.co.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburghleisure.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Golf Course grass cutting Framework
Reference number: EL-21-016-OP
II.1.2) Main CPV code
16000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
We are looking for you to develop and put forward a way of getting all of these grass cutting and item moving jobs done at all of the locations as stated. Utilising or replacing the current equipment we have as detailed.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
You can apply for as many lots as you are able. We may award multiple lots to multiple companies or multiple lots to one company.
II.2) Description
Lot No: 1
II.2.1) Title
Supply of the vehicles
II.2.2) Additional CPV code(s)
16000000
16700000
16311100
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
We believe we may require the following mowers at the moment: Greens Mower x4, Fairway mower x4, Tees mower x1, Rough Mower x2, Heavy Rough Mower x1, Midi Tractor x2.
However, this framework will support our requirements for at least 4 years and may involve specific contracts lasting 3 years towards the end of the Framework.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We will always need a supply of these types of vehicles and so at the end of the Framework, being four years in length and once any contract at the end has expired. We will look once again to the Market.
Point to note, this is a dynamic Framework.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Additional items include training on the kit supplied and hand held kit when required if it provides value for money.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Supply of spare parts
II.2.2) Additional CPV code(s)
16800000
16810000
34224200
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
We are looking for the best supplier of parts in terms of price, availability and turnaround.
Key areas include OEM or none-original parts with a commitment on leadtimes as a KPI.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We expect we will always require parts for our machinery. We will renew as soon as the four year Framework ends.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Training and parts for hand help tools if required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Servicing, maintenance and repair
II.2.2) Additional CPV code(s)
50116000
50116200
50100000
50530000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Servicing is required for our fleet or any additional machinery as required.
A list of our current grass cutting fleet can be found in the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We will always need a company to service, maintain and repair our fleet as required.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Training and servicing of smaller grass cutting/maintenance tooling as required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Alternative solutions
II.2.2) Additional CPV code(s)
77310000
77320000
77314000
45112721
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This is anything else that might be suggested to meet the requirements set out in Section 2, Part 3 Description in the ITT
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
If the alternative solution is taken up, this will require renewal after the four year framework.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Training and anything directly related as the alternate option.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the ITT
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: This will be a 4 year Framework.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/07/2022
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/07/2022
Local time: 15:00
Place:
Edinburgh Leisure
Information about authorised persons and opening procedure:
Procurement Only
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Four years from Framework award date.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=696684.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
You will be scored on community benefits you provide as part of this Framework. This will only be related to actual call-off contracts made with a purchase order.
(SC Ref:696684)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chamber Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
13/06/2022