Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Hayley Bell
Telephone: +44 1316502508
E-mail: hayley.bell@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EC0973 - Financial Auditing - Research Grants
II.1.2) Main CPV code
79212100
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Edinburgh is looking for tender submissions from suitably experienced organisations interested in providing Financial Auditing services for Research Grants.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, 2 and 3, depending on MEAT.
II.2) Description
Lot No: 1
II.2.1) Title
EC grants Audits
II.2.2) Additional CPV code(s)
79212100
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Lot 1 - EC grants Audits
The University of Edinburgh has around 215 European Commission live research projects with end dates after 2022 as either co-ordinator or partner.
In addition, it is anticipated that the University will be participating in Horizon Europe and the audits will start, depending on their end date and their value after two years from now.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 80
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
14/11/2022
End:
13/11/2025
This contract is subject to renewal: Yes
Description of renewals:
3 years with the option to extend for a further 1 plus 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
International grants Audits
II.2.2) Additional CPV code(s)
79212100
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Lot 2 - International grants Audits (US Federal grants, Gates Foundation grants and any other international grants audits as per the T&C of the funders)
The University of Edinburgh has around 380 International live research grants with end dates after 2022. We need to have an annual US NIH Federal audit of our NIH federal grants as the threshold of $750k is exceeded. In addition, other International funders require audits as per their T&C, including the annual Gates Foundation audit.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 80
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
14/11/2022
End:
13/11/2025
This contract is subject to renewal: Yes
Description of renewals:
3 years with the option to extend for a further 1 plus 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
UK grants Audit
II.2.2) Additional CPV code(s)
79212100
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Lot 3 - UK grants Audits (Innovate UK grants and any other UK grants audits as per the T&C of the funders)
The University of Edinburgh has around 25 Innovate UK live research grants with end dates after 2022. Independent Accountant’s Reports (IARs) are required for all awards above a 25,000 GPB threshold.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 80
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
14/11/2022
End:
13/11/2025
This contract is subject to renewal: Yes
Description of renewals:
3 years with the option to extend for a further 1 plus 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please provide your general annual turnover for the last two financial years
Note: For contracts with an estimated annual value exceeding 100,000 GBP average turnover over the last 2 years should be at least two times the annual value of the contract.
Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:
o Employers Liability Insurance - 5 Million GBP
o Public Liability Insurance - 5 Million GBP
Minimum level(s) of standards required:
Where a tenderer does not have the required annual turnover, the UoE may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the UoE may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability in the competition
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Certificates on the Financial Statement (CFS) must be prepared and certified by an auditor qualified to carry out statutory audits of accounting documents in accordance with Directive 2006/43/EC of the European Parliament and of the Council of 17 May 2006 on statutory audits of annual accounts and consolidated accounts, amending Council Directives 78/660/EEC and 83/349/EEC and repealing Council Directive 84/253/EEC or similar national regulations.
Provide details of the previous experience your organisation has in undertaking EU audit work with organisations of a similar size, scope and scale as the University of Edinburgh.
Minimum level(s) of standards required:
Bidder to provide certificates.
Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided)
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 022-690894
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/07/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/07/2022
Local time: 12:00
Place:
www.publictendersscotland.publiccontractsscotland.gov.uk/
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2026
VI.3) Additional information
Please confirm that you will be in a position (prior to award) to complete “Schedule 5 – Terms and Conditions of Contract”
Please confirm that you will be in a position (prior to award) to complete “Schedule 6 – Form of Tender”
Please confirm that you will be in a position (prior to award) to complete “Schedule 7 – Freedom of Information” (if applicable)
Please confirm that you will be in a position (prior to award) to complete “Schedule 8 – Sustain Supply Chain Code of Conduct
Please confirm that you will be in a position (prior to award) to comply with “Schedule 9 – Contract Management”
Please confirm that you will be in a position (prior to award) to comply with “Schedule 10 - GDPR”
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21605. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to ITT documents.
(SC Ref:696726)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
14/06/2022