Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Glasgow
Procurement Office, Tay House
Glasgow
G12 8QQ
UK
Contact person: Jenny Bowles
Telephone: +44 1413304113
E-mail: Jennifer.Bowles@Glasgow.ac.uk
Fax: +44 0000000000
NUTS: UKM82
Internet address(es)
Main address: http://www.gla.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PURCH2077 PROVISION A FRAMEWORK FOR A STUDENT ASSISTANCE PROGRAMME AND STUDENT COUNSELLING
Reference number: PURCH2077
II.1.2) Main CPV code
85312300
II.1.3) Type of contract
Services
II.1.4) Short description
PURCH2077 PROVISION A FRAMEWORK FOR A STUDENT ASSISTANCE PROGRAMME AND STUDENT COUNSELLING
Tender documents available from Public Contracts Scotland.
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Student Assistance Programme
II.2.2) Additional CPV code(s)
85312300
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
PURCH2077 PROVISION A FRAMEWORK FOR A STUDENT ASSISTANCE PROGRAMME AND STUDENT COUNSELLING
Lot 1 – Student Assistance Programme
The University is seeking to engage a supplier for the provision of a Student Assistance Programme to complement our wellbeing and counselling provision. This service will provide confidential support for a range of matters that may impact student wellbeing and mental health and seek to resolve, manage and prevent issues where possible.
Please refer to the PURCH2077 - Invitation to Tender FINAL document for additional information.
II.2.5) Award criteria
Criteria below:
Quality criterion: Knowledge and Experience – Example 1
/ Weighting: 5%
Quality criterion: Knowledge and Experience – Example 2
/ Weighting: 5%
Quality criterion: Account Management
/ Weighting: 5%
Quality criterion: Risk Management and Escalation
/ Weighting: 10%
Quality criterion: Recruitment, Training and Qualifications
/ Weighting: 10%
Quality criterion: 24/7/365 Helpline
/ Weighting: 10%
Quality criterion: Implementation plan
/ Weighting: 5%
Quality criterion: Interview
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Initial period of two years with the option to extend for 2 x 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – Student Counselling
II.2.2) Additional CPV code(s)
85312300
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
PURCH2077 PROVISION A FRAMEWORK FOR A STUDENT ASSISTANCE PROGRAMME AND STUDENT COUNSELLING
Lot 2 – Student Counselling
The University of Glasgow Counselling Service supports students to manage their mental health and to build strategies that will help them successfully complete their course of study. While the Service is primarily designed to support those with mild to moderate needs, a significant amount of case management and liaison with external services is undertaken to support those whose needs cannot be met within the Service’s session model.
Please refer to the PURCH2077 - Invitation to Tender FINAL document for additional information.
II.2.5) Award criteria
Criteria below:
Quality criterion: Knowledge and Experience – Example 1
/ Weighting: 5%
Quality criterion: Knowledge and Experience – Example 2
/ Weighting: 5%
Quality criterion: Account Management
/ Weighting: 10%
Quality criterion: Risk Management and Escalation
/ Weighting: 15%
Quality criterion: Recruitment, Training and Qualifications
/ Weighting: 15%
Quality criterion: Interview
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Initial period of two years with the option to extend for 2 x 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
-Public liability insurance with a limit of indemnity of not less than five million pounds sterling (5,000,000 GBP) in relation to any one claim or series of claims;
-Employer's liability insurance with a limit of indemnity of not less than five million pounds sterling (5,000,000 GBP);
-Professional indemnity insurance with a limit of indemnity of not less than one million pounds sterling (1,000,000 GBP) in relation to any one claim or series of claims
- Financial Turnover 3 years
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/07/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
22/07/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Freedom of Information
The Freedom of Information (Scotland) Act 2002 (FOISA), which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential" or "commercial in confidence" to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the UK General Data Protection Regulation (UK GDPR) tailored by the Data Protection Act 2018 and the Environmental Information (Scotland) Regulations 2004.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=697903.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The University has a strong commitment to Community Benefits and seeks to engage with Bidders who have likeminded policies.
(SC Ref:697903)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court & Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
UK
Telephone: +44 01414298888
VI.5) Date of dispatch of this notice
22/06/2022