Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DAERA - Forest Service
Hillsborough Workshop, Large Park
Hillsborough
BT51 3RL
UK
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DAERA – Forest Service – Supply and Delivery of Komatsu Harvesting Machinery Spare Parts (ID 4274469)
Reference number: ID 4274469
II.1.2) Main CPV code
16820000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Forest Service wishes to invite tenders for the Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery. Forest Service currently carries out servicing and repair of a range of plant and plant machinery at two Workshops. In order for the fleet to operate effectively Forest Service must procure spare parts to service and repair the fleet items that they maintain. The aim of this Contract is to enable Forest Service to establish the provision of Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery to Forest Service Workshop Locations in Hillsborough and Pubble, Northern Ireland. It is intended that, via this arrangement, Forest Service will be able to source all Spare Parts necessary to enable the effective repair and maintenance of Komatsu harvesting machinery. The overall objective is to deliver value for money, releasing savings for the organisation.
II.1.5) Estimated total value
Value excluding VAT:
120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
16800000
16600000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Forest Service wishes to invite tenders for the Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery. Forest Service currently carries out servicing and repair of a range of plant and plant machinery at two Workshops. In order for the fleet to operate effectively Forest Service must procure spare parts to service and repair the fleet items that they maintain. The aim of this Contract is to enable Forest Service to establish the provision of Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery to Forest Service Workshop Locations in Hillsborough and Pubble, Northern Ireland. It is intended that, via this arrangement, Forest Service will be able to source all Spare Parts necessary to enable the effective repair and maintenance of Komatsu harvesting machinery. The overall objective is to deliver value for money, releasing savings for the organisation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial Two year Contract Period with the option to extend for a further Two Year Period (2yr + 2yr).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract monitoring: the successful contractor’s performance on the contract will be..... regularly monitored. Contractors not delivering on contract requirements is a serious matter.. It means the public purse is not getting.... what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to. improve..... If, after the specified time, they still fail to reach satisfactory levels of contract performance. the matter will be escalated to. senior... management in Construction and Procurement. Delivery (CPD) for further action. If this occurs and your performance does. not improve... to. satisfactory levels within the specified period, this can be considered grounds for. termination of the contract at your. expense as... provided for in the Conditions of Contract.. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning. or a Notice of Unsatisfactory Performance may,. in accordance... with The Public Contracts. Regulations 2015 (as amended) be excluded from future public procurement competitions. for a. period of up. to.. three years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/07/2022
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
26/10/2022
IV.2.7) Conditions for opening of tenders
Date:
28/07/2022
Local time: 15:30
Place:
Clare House
Information about authorised persons and opening procedure:
CPD Representatives
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended).. and,... where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the. point information is.. communicated... to tenderers. That notification will provide full. information on the award decision. This provides time for the. unsuccessful. tenderers to.... challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
23/06/2022