Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Easthall Park Housing Co-operative
6 Glenburnie Place
Glasgow
G34 9AN
UK
Telephone: +44 1417812277
E-mail: maintenance@easthallpark.org.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.easthallpark.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23082
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs and Maintenance 2022
Reference number: 6330
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Candidate will be the contractor responsible for a 24hr/ 7day multi trade reactive repair, voids, medical adaptations and [provisional] planned replacement works for the 695 flats/ houses, 55 factored properties, offices/ community facilities and all associated common areas (which quantity may vary from time to time) in the Employer’s properties in Easthall G33 & G34
The initial contract period will be 1st October 2022 to 31st March 2026, with options to extend the framework contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2028.
Reactive maintenance trades to be provided may include: labourer; joiner; plumber; electrician; plasterer; painter/ decorator; tiler; glazier; roofer/ slater; blacksmith, fencer, and brick/ slabber/ builderworker. The requirements may also include: smoke, heat and CO detector replacement; external communal door repairs, door entry repairs; [out of hours] drain clearance; void property clearance; and roof repairs.
Planned maintenance works may include: kitchen replacements; bathroom replacements; boiler, radiator and CH replacements; external flat/ house entrance doors and FD60 rated flat entrance doors [off common close].
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50700000
45421151
45211310
50720000
45421131
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Easterhouse G33 G34
II.2.4) Description of the procurement
The tender documents evaluated will comprise the SPD, your quality score for the TQQ; and the Target Contract Sum stated on the Form of Tender.
Return [upload] completed tender documents, electronically by uploading to the PCS postbox. Submit the following completed documents:
The Form of Tender
Tender pricing schedule 2.10
TQQ schedule 10
FoI schedule 13
Certificate of non-collusion schedule 14
The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender rate is in excess of the lowest tender rate, prior to weighting.
Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates.
The candidates will be scored relative to each other (best answer scoring highest), based on the Employer’s individual aspirations/ requirements and the information provided by the candidate(s).
The highest scoring contractor may be recommended for acceptance as the preferred contractor.
II.2.5) Award criteria
Criteria below:
Quality criterion: TQQ Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 42
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period will be 1st October 2022 to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2028.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Refer to the ‘Instructions to Contractors and Project Criteria’ at pages 5-12 of the Specification of Works.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The contractor shall maintain all minimum standards required, as set out in the Contract Notice, SPD and contract documents which are to be maintained for the duration of the contract including: having met the assessment requirements and be registered with a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP); and UKAS accredited [or equal] in accordance with ISO 9001, ISO 14001 and either BS OHSAS 18001 or ISO 45001.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Operatives delivering gas/ heating works must [or agree to do so] be Gas Safe registered, relevant to the requirements of this contract and hold the Full Domestic ACS qualification.
Operatives delivering electrical services/ works must [or agree to do so] be City & Guilds/ SVQ/ NVQ and electrical regulations 18th Edition trained.
Tendering contractors delivering gas/ heating or electrical services/ works must [or agree to do so] be NICEIC or Select and Gas Safe registered, relevant to the requirements of this contract, at company level.
III.2.2) Contract performance conditions
Refer to tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/07/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/07/2022
Local time: 13:00
Place:
6 Glenburnie Place, Glasgow, G34 9AN
Information about authorised persons and opening procedure:
By staff and Committee and in accordance with the Co-operative's procurement procedures.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Refer to the ‘Instructions to Contractors and Project Criteria’ at pages 5-12 of the Specification of Works.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=698240.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer to tender documents.
(SC Ref:698240)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
E-mail: glasgow@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
24/06/2022