Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Watford Borough Council
United Kingdom
https://www.watford.gov.uk
Watford
wd17 3EX
UK
Telephone: +44 1923226400
E-mail: derek.hatcher@watford.gov.uk
NUTS: UKH23
Internet address(es)
Main address: https://www.watford.gov.uk
Address of the buyer profile: https://www.watford.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Watford:-Recreational%2C-cultural-and-sporting-services./S5E2D4N356
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/6BTET63TAP
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Operation of the Watford Colosseum
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement of an operator for the Watford Colosseum for a period of up to c. 25 years. This will be on the basis of a lease and/or operating contract of the facility.
II.1.5) Estimated total value
Value excluding VAT:
37 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92300000
92320000
79993000
45212000
45212322
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertfordshire
II.2.4) Description of the procurement
Watford Borough Council is seeking the appointment of an operator for the Watford Colosseum, to have full responsibility for managing and maintaining the venue for an operating period of c.25 years delivering a varied events programme for the benefit of the residents of Watford and wider area.
The Council has a number of objectives for new Watford Colosseum operational management contract, including:
-to operate the Watford Colosseum to eliminate any need for a subsidy for the facility and to provide a positive management fee payment or income to the Council
-for the appointed operator to provide a commercially successful, balanced and varied public events and arts programme
-to achieve greater daytime use of the Watford Colosseum, which could include use for conferences, corporate events and weddings
-to provide opportunities for community and cultural use of the Watford Colosseum
-transfer of risk on asset management (repair, maintenance and lifecycle replacement) to be transferred to the appointed operator. This will be achieved through a full repairing and maintenance lease and/or operating contract; and
-for the appointed operator to be responsible for all utility costs and any other charges linked to the operation of the Watford Colosseum for the whole contract period (BID levy and business rates).
The building facilities include:
-main auditorium which has a 1,280 seat capacity and 2,440 seated and standing (2,000 standing on the event floor (440 balcony seats), 600 banquet, 420 cabaret)
-café bar and Forum Restaurant
-the Grand Lobby and a number of smaller bars
-office accommodation and staff meeting room
-changing rooms.
The Council is currently heavily investing in the building and carrying out a full refurbishment of the interior and building systems to bring it up to modern standards and to seek to maximise its performance as a commercial venue, including reconfiguration of the bars, creation of space for selling merchandise and installation of advertising hoardings on the exterior
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
37 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 360
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates: Selection will be based on applicant’s SQ submission. Please refer to the SQ for a detailed understanding of the scoring criteria, weightings and how applicants will be ranked.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council reserves the right to terminate the process at any time prior to award of contract.
The Council does not bind itself to accept any new tender received and reserves the right to call for new tenders should they consider this necessary.
The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the participation in this tender process.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The requirements are stated in SQ, ITPD and in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/07/2022
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/08/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Council is keen to ensure that the procurement is open to a wide market and that there is genuine competition. The resources and range of services needed for the joint venture are such that the Council understands that it may receive applications from either a single organisation or organisations that may wish to collaborate to form a consortium (either by forming a separate legal entity or in unincorporated grouping).
Please note the estimated contract value is based on an assumed turnover of the facility over the contract term.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Watford:-Recreational%2C-cultural-and-sporting-services./S5E2D4N356
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/S5E2D4N356
GO Reference: GO-2022624-PRO-20494303
VI.4) Procedures for review
VI.4.1) Review body
Watford Borough Council
Town Hall
Watford
wd17 3EX
UK
E-mail: derek.hatcher@watford.gov.uk
Internet address(es)
URL: https://www.watford.gov.uk
VI.5) Date of dispatch of this notice
24/06/2022