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II.1.1) Title
Commercial Property Management Services
Reference number: AEA230004
II.1.2) Main CPV code
70332200
II.1.3) Type of contract
Services
II.1.4) Short description
Abellio East Anglia are looking to procure a managing agent for commercial property services across three contracting entities ; Greater Anglia, East Midlands Railway and West Midlands Trains. This will be run via a single Procurement event, with the objective to award three (3) separate contracts/one for each entity; to one supplier for all 3 contracts. Each will have its own individual term, based on their own National Rail Contract term date. Full details will be covered in the ITN
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.2) Additional CPV code(s)
70332200
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
This is high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising:
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 37
This contract is subject to renewal: Yes
Description of renewals:
Subject to approval upon expiry if options not exercised
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Depending on approval
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
70332200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
This Expression of Interest provides a high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 37
This contract is subject to renewal: Yes
Description of renewals:
Subject to approval upon expiry if options not exercised
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
subject to approval
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
70332200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
This provides a high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Procurement Portal.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 37
This contract is subject to renewal: Yes
Description of renewals:
Subject to approval upon expiry if options not exercised
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
subject to approval
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No