Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Contact person: Emyr Phillips
Telephone: +44 1267234567
E-mail: iephilips@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.carmarthenshire.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sewerage Services & Remedial Works
II.1.2) Main CPV code
45232410
II.1.3) Type of contract
Works
II.1.4) Short description
Carmarthenshire County Council requires contractors to provide sewage removal services, sewerage-related services and associated remedial works required for the delivery and operation of its Property Maintenance, Highways and Flood Defence assets. The requirements include:
- Prescribed and cyclical tankering service for sewage removal from treatment works, septic tanks and pumping stations, including emptying, desludging and cleaning of those assets
- Emergency tankering
- Emergency ad-hoc clearing of blockages
- Emergency ad-hoc repairs to collapsed pipework
- Emergency clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets
- Urgent provision of camera surveys as required
- Planned repairs to collapsed pipework
- Planned clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets
- Planned additional tankering work
- Planned camera surveys
II.1.5) Estimated total value
Value excluding VAT:
1 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cyclical Tankering Service
II.2.2) Additional CPV code(s)
90000000
90400000
90410000
90420000
90430000
90440000
90450000
90460000
90470000
90640000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
Lot 1 is for the scheduled emptying, desludging and cleaning of the Council’s Treatment Works, Septic Tanks and Pumping Stations and the transfer of all waste products and all surplus materials to appropriate licensed Waste Disposal Facilities.
For Lot 1, the Council will award a term service contract for the cyclical tankering service to ONE contractor only.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract shall be for 3 years with the option to extend for up to a period of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Emergency and Urgent Responsive Works
II.2.2) Additional CPV code(s)
45232410
90000000
90400000
90410000
90420000
90430000
90440000
90450000
90460000
90470000
90640000
90490000
90491000
90641000
90642000
90900000
90913000
90913100
90913200
45232000
45232400
45232411
45232420
45232440
45231300
45240000
45200000
45231000
45233000
45233139
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
Lot 2 is for Emergency and Urgent Responsive Works at Council properties and assets, at non-highway adopted sites, on public highways or at flood risk management assets, as outlined below:
- Emergency tankering
- Ad-hoc clearing of blockages
- Ad-hoc repairs to collapsed pipework / manholes
- Emergency clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets (e.g. culverts)
- Provision of camera surveys as required
For Lot 2, the Council will be appointing up to three contractors on a Framework basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement for Lot 2 shall be for 3 years with the option to extend for up to a period of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Planned Works
II.2.2) Additional CPV code(s)
45232410
90000000
90400000
90410000
90420000
90430000
90440000
90450000
90460000
90470000
90640000
90490000
90491000
90641000
90642000
90900000
90913000
90913100
90913200
45232000
45232400
45232411
45232420
45232440
45231300
45240000
45200000
45231000
45233000
45233139
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
Lot 3 is for Planned Works at Council properties and assets, at non-highway adopted sites, on public highways or at flood risk management assets, as outlined below:
- Planned additional tankering
- Planned clearing of blockages
- Planned repairs to collapsed pipework / manholes
- Planned clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets (e.g. culverts)
- Planned provision of camera surveys as required
For Lot 3, the Council will be appointing up to three contractors on a Framework basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement for Lot 3 shall be for 3 years with the option to extend for up to a period of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/07/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/07/2023
Local time: 14:30
Place:
Carmarthenshire County Council offices, Carmarthen
Information about authorised persons and opening procedure:
Carmarthenshire County Council Officers
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
ETENDERWALES PORTAL - This procurement exercise will be conducted via the eTenderWales portal. To assist you in locating these opportunities on the eTenderWales portal, the project code is: project_48691.
The project comprises of one overarching Qualification Invitation to Tender (ITT), in addition to lot-specific ITTs. To constitute a valid tender, bidders are required to submit one completed overarching Qualification ITT AND A Lot-specific ITT (containing a Technical and Commercial Envelope) for EACH LOT they are tendering for. All tender documents such as the Framework Agreement, Instructions to Tenderers etc. are contained within the overarching Qualification ITT and the Lot-specific ITTs. Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. To access the tender documents, please register your company on the eTenderWales portal at: www.etenderwales.bravosolution.co.uk
BUSINESS WALES SUPPORT / EVENT - Business Wales will be facilitating a free live tender webinar specifically for those tendering for this opportunity, to be held on 13/06/2023 (11:00am - 1:00pm). Business Wales will offer advice and guidance on accessing the e-tender and submitting a bid. Registration is essential in order to reserve a place at the webinar. To register, please contact Business Wales on 01267 233749 or by email at: westwales@businesswales.org.uk
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114211
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Community benefits will not be included due to the value and ad-hoc nature of the works / services required.
(WA Ref:114211)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/06/2023