Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
UK
Telephone: +44 1413421890
E-mail: info@key.co.uk
NUTS: UKM
Internet address(es)
Main address: http://key.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12503
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lotted Gas Services and Reactive Repairs
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.
The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2
Lot 1 – Southern and Central Scotland – 576 dwellings
Lot 2 – Highlands of Scotland – 65 dwellings
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination
II.2) Description
Lot No: 1
II.2.1) Title
Southern and Central Scotland – 576 dwellings
II.2.2) Additional CPV code(s)
50000000
50531200
II.2.3) Place of performance
NUTS code:
UKM8
UKM95
UKM93
UKM94
UKM92
Main site or place of performance:
As Address List
II.2.4) Description of the procurement
Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.
The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2
Lot 1 – Southern and Central Scotland – 576 dwellings
KHA wishes to enter into Measured-Term Contract Agreements (MTCA) with an organisation/supplier who is suitably qualified and experienced in the provision of Gas Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Adhoc Boiler changes and associated works
Adhoc Full System renewal and associated works
Any other works in connection with heating systems
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All as per the ITT
Lot No: 2
II.2.1) Title
Highlands of Scotland – 65 dwellings
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKM6
UKM62
Main site or place of performance:
As Address List
II.2.4) Description of the procurement
Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.
The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2
Lot 2 – Highlands of Scotland – 65 dwellings
The KHA wishes to enter into Measured-Term Contract Agreements (MTCA) with an organisation/supplier who is suitably qualified and experienced in the provision of Gas Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost of Service
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Adhoc Boiler changes and associated works
Adhoc Full System renewal and associated works
Any other works in connection with heating systems
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All as per the ITT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
They must hold membership and accreditations with GasSafe and NICEIC or SELECT or Part ‘P’ or equivalent organisations.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
They must hold membership and accreditations with GasSafe and NICEIC or SELECT or Part ‘P’ or equivalent organisations.
III.2.2) Contract performance conditions
See KPIs in the tender pack
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/07/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
See ITT for details
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you read and understand the ITT and associated contract documents.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=734194.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See Community Benefits clause and perform to be completed with the tender docs
(SC Ref:734194)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
UK
VI.5) Date of dispatch of this notice
02/06/2023