Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
James Cambell Primary School
Langley Crescent
Dagenham
RM9 6TD
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.jamescambell.com/
I.1) Name and addresses
Eastbury Primary School
Dawson Avenue
Barking
IG11 9QQ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.eps.barking-dagenham.sch.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
James Cambell Primary School and Eastbury Primary School ~ Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for James Cambell Primary School and Eastbury Primary School. There are two school participating in this tender, as below, both schools belong to the Partnership Learning Trust
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 078 704.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Eastbury Primary School: At Eastbury Primary School we aim to provide a wonderful environment for all of our children to succeed and thrive in. We are a warm welcoming community, set in beautiful buildings and grounds which enhance our children’s learning. We are a 4-form entry school with 795 pupils from Nursery to Year 6. Our community includes a Deaf ARP and Special Needs Provision with a staff of 122. James Cambell Primary School: James Cambell is an inclusive and friendly primary school in the London Borough of Barking and Dagenham, determined to provide the best possible education for our children. The school comprises of an Infant and Junior school over one site including a Behaviour ARP. We are a 3-form school with 591 pupils Nursery – Year 6. We currently have 81 members of staff. The tender The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities of the schools, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The contract being tendered is for from 1st April 2023 to 31st March 2026 (3 years) at James Cambell, with Eastbury Primary School commencing 1st April 2024 until 31st March 2026 (2 years). Both schools provide the option to extend from 31st March 2026 for up to a further 2 years at the discretion of the clients. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Schools for the duration of this contract. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all catering services within the School, which currently includes lunch, all hospitality and free issue requirements. Free School meals are to be charged with a margin attached and hospitality will be charged based on consumption and at net food cost. Whilst the Schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price. The Schools expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. The Schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. As schools who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding funding improvements as part of the Contractor’s tender submission would be welcomed. Contract value: Eastbury Primary School - Sales performance per annum is circa £93,800, £375,200 over 4 years James Cambell Primary School - Sales performance per annum is circa £45,000, £225,000 over 5 years The contract value is therefore £600,000 See SQ document for more information.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The catering contract for James Cambell Primary School needs to start on 1 April 2023.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-030715
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2023
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Barking and Dagenham Trading Partnership Limited
10892844
The Cube Londoneast-UK Yew Tree Avenue
Dagenham
RM10 7FN
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 078 704.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
To view this notice, please click here:
<a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=786817011" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=786817011</a>
GO Reference: GO-202366-PRO-23132945
VI.4) Procedures for review
VI.4.1) Review body
James Cambell Primary School
Langley Crescent
Dagenham
RM9 6TD
UK
VI.5) Date of dispatch of this notice
06/06/2023