Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE UNIVERSITY OF WESTMINSTER
00977818
309 Regent Street
LONDON
W1B2HW
UK
Telephone: +44 2079115000
E-mail: procurement@westminster.ac.uk
NUTS: UKI32
Internet address(es)
Main address: www.westminster.a.c.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reading List Management System Tender
Reference number: DN648557
II.1.2) Main CPV code
48160000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Westminster wishes to review its online reading list management system and approaches to reading lists in relation to teaching, learning and resource provision in alignment with the University's mission and strategic objectives. Following successful implementation of a reading list system in 2014 and subsequent embedding of reading list system into teaching and learning approaches, the University wishes to acquire a new contract for a reading list system which will continue and enhance the current provision.
The reading list software must cover the requirements listed in the tender documents and will enable the university to better support teaching and learning, student and academic engagement in resources, and support the acquisition and provision of resources.
A contract with a reading list system supplier will be required for 4 years initially to deliver this purpose and is intended to start April 2024.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48160000
48190000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The University of Westminster wishes to review its online reading list management system and approaches to reading lists in relation to teaching, learning and resource provision in alignment with the University's mission and strategic objectives. Following successful implementation of a reading list system in 2014 and subsequent embedding of reading list system into teaching and learning approaches, the University wishes to acquire a new contract for a reading list system which will continue and enhance the current provision.
The reading list software must cover the requirements listed in the tender documents and will enable the university to better support teaching and learning, student and academic engagement in resources, and support the acquisition and provision of resources.
A contract with a reading list system supplier will be required for 4 years initially to deliver this purpose and is intended to start April 2024.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that the new contract will be for an initial period of 4 years with an option to extend for a further period of up to a total of 12 months taking the contract term to a maximum of 5 years.
The Contract is intended to start on April 2024. Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension.
For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders will need to register for free on the Proactis ProContract procurement portal, by completing a simple registration, Once register registered bidders can use the search function under "find opportunities" to find the tender.
If Bidders do not meet one or more of the minimum requirements for each Selection Criteria Bidders will be excluded from the process. If bidders pass all Selection Criteria their Bid will
be fully scored and evaluated.
Bidders must submit their tender via the portal by 12 July 2023
The University expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure of the tendering competition.
iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice;
and
in no circumstances will the University be liable for any costs incurred by candidates.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
12/07/2023
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
University of Westminster
London
UK
Internet address(es)
URL: www.westminster.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.
Any such action must be brought promptly.
VI.5) Date of dispatch of this notice
07/06/2023