CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

HFactor Renewable Maintenance Contract

2.2

Description of the goods or services required

The Company Factor Development Cyf owns several renewable energy systems in West Wales and the valleys the majority of systems are located in the Merthyr area with some projects running in Swansea, Carmarthen and Pembrokeshire. The company is planning to outsource the maintenance of these systems for the next five years this will include managing all warranty issues with original installers as well as replacement and installation of non warranty parts or installation of warrant parts outside the labour warranty period of the original installation contracts (typically 2 years). This is planned as a complete maintenance contract covering all costs that will occur to maintain these systems in good working order throughout the next 5 year period.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132318.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract will cover 34 systems ranging from 3KWp (Solar) to 80Kwp solar. 30 of these renewable systems will also have battery storage (Total capacity 388Kwhr) there are also 5 EV charging points included in this contract.

3 Conditions for Participation

3.1

Minimum standards and qualification required

All systems must be maintained in accordance with UK electrical wiring regulations BS7671.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

HfactMaint

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:132318)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The maintenance contract forms an important part of maintaining the systems to help maximise the community benefit of these systems , the contractor should be aware of this to ensure repairs are made in a timely manner.

Relates to the following project/programme financed by EU Community Funds: The systems are part of a community energy project titled AMMV Energy Worx.

5.2

Additional Documentation

5.3

Publication date of this notice