Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Sussex County Council
County Hall, St Anne's Crescent
Lewes
BN7 1UE
UK
Contact person: Mandi Edwards
E-mail: mandi.edwards@eastsussex.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.eastsussex.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESCC - ME - Direct Payments Support Service
Reference number: DN1514
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
East Sussex County Council are seeking a Strategic Provider for the provision of Direct Payment Core Support (including DBS checks) and Managed Account Services and Payroll Services and two (2) providers of a Managed Account Services and Payroll Services
Lot 1 Part 1 Strategic Partner for Direct Payment Support Services which enables people to understand and manage their Direct Payment to meet their care needs.
Lot 1 Part 2 Approved Managed Account and payroll provider.
Lot 2 Approved Managed Account and payroll provider.
Direct Payments are one of the ways someone can receive their Personal Budget to help them pay for the care and support they need.
A Direct Payment can give someone more choice and control over the services they use and where they get them from. An individual can choose to receive all, or part, of their Personal Budget as a Direct Payment so that they can buy services or pay someone to support them. A Direct Payment can be spent on services which are legal, keep them safe and healthy, and meet people's eligible needs.
There are currently around 1,500 people in East Sussex receiving a Direct Payment.
II.1.5) Estimated total value
Value excluding VAT:
4 801 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Part 1 Strategic Partner and Direct Payment Core Support Part 2 Managed Account Services and Payroll Services
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
East Sussex County Council are seeking a Strategic Provider for the provision of Direct Payment Core Support (including DBS checks) and Managed Account Services and Payroll Services and two (2) providers of a Managed Account Services and Payroll Services
Lot 1 Part 1 Strategic Partner for Direct Payment Support Services which enables people to understand and manage their Direct Payment to meet their care needs.
Lot 1 Part 2 Approved Managed Account and payroll provider
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 421 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In II.1.5 The estimated Total Contract Value is £4,801,000 for both Lots.
In II.2.6 The estimated Contract Value for Lot 1 Parts 1 and 2 is broken down by the following
Lot 1 Part 1 = £1,231,000 (guaranteed)
Lot 1 Part 2 = £1,190,000 (this is an estimated figure of 1/3 of the value of the Employment Managed Account Services & Payroll. There is no guarantee of work of Approved Payroll Providers due to Service User choice)
Lot No: 2
II.2.1) Title
Lot 2 Employment Managed Account Services and Payroll
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
East Sussex County Council are seeking two (2) Providers for the provision of Direct Payment Managed Account Services and Payroll Services. And two (2) providers of a Managed Account Services and Payroll Services
Lot 2 Approved Managed Account and payroll provider.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 380 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In II.1.5 The estimated Total Contract Value is £4,801,000 for both Lots.
In II.2.6 The estimated Contract Value for Lot 2 is broken down by the following
Lot 2 = £2,380,000 (this is an estimated figure of 2/3 of the value of the Employment Managed Account Services & Payroll. There is no guarantee of work of Approved Payroll Providers due to Service User choice)
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/07/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
East Sussex County Council
County Hall, St Anne's Crescent
Lewes
BN7 1UE
UK
VI.5) Date of dispatch of this notice
12/06/2023