Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Coal Authority
200 Lichfield Lane
MANSFIELD
NG184RG
UK
Contact person: Sarah Kendrick
Telephone: +44 1623637008
E-mail: SarahKendrick@coal.gov.uk
NUTS: UKF15
Internet address(es)
Main address: https://www.gov.uk/government/organisations/the-coal-authority
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://inbye.coal.gov.uk/s2c/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://inbye.coal.gov.uk/s2c/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Metering Services
Reference number: CA18/2/1/78
II.1.2) Main CPV code
65500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Coal Authority (Client) was established by Parliament to undertake specific statutory duties, set out in the Coal Industry Act 1994, associated with licensing coal mining operations; managing property and the historic legacy arising from the ownership of the coal reserves and underground workings; settling subsidence damage claims not falling on coal mine operators and providing access to coal mining information.
The Coal Authority has a legal duty under the Coal Mining Subsidence Act 1991, to repair properties damaged by coal mining subsidence in the five coalfield regions. The works are funded by grant in aid from central government, in order that the Coal Authority can discharge its statutory duty.
The Coal Authority employs over 300, based mainly at the head office in Mansfield with some field staff remotely based in order to enable a fast response to incidents in the coal mining areas.
The Coal Authority is funded by grant in aid from the Department of Energy Security and Net Zero (DESNZ).
This notice relates to the retendering of our metering contract which expires in September 2023
This notice is published by way of giving interested parties the opportunity to tender for this requirement.
We require consolidated meter readings across approximately 80 sites, with additional sites to be included as they are commissioned at a rate or 1 to 2 a year. This is for consolidating smart meter readings from:
• Electricity meters
• Electricity generation meters
• Electricity export meters
• Water meters
As part of this contract we will require maintenance of existing meters plus the installation of new electricity and water meters at approximately 10 sites around England, Scotland and Wales as well as a review and potential upgrade of electricity generation meters at approximately 10 sites.
Meter readings should be provided on a central portal with potential to provide an API for data transfer to a Coal Authority reporting system in the future.
No action is required in response to this Prior Information Notice but if you have any questions about this opportunity please contact Sarah Kendrick, Procurement Business Partner - sarahkendrick@coal.gov.uk
II.1.5) Estimated total value
Value excluding VAT:
100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKJ
UKL
UKM
II.2.4) Description of the procurement
The Coal Authority (Client) was established by Parliament to undertake specific statutory duties, set out in the Coal Industry Act 1994, associated with licensing coal mining operations; managing property and the historic legacy arising from the ownership of the coal reserves and underground workings; settling subsidence damage claims not falling on coal mine operators and providing access to coal mining information.
The Coal Authority has a legal duty under the Coal Mining Subsidence Act 1991, to repair properties damaged by coal mining subsidence in the five coalfield regions. The works are funded by grant in aid from central government, in order that the Coal Authority can discharge its statutory duty.
The Coal Authority employs over 300, based mainly at the head office in Mansfield with some field staff remotely based in order to enable a fast response to incidents in the coal mining areas.
The Coal Authority is funded by grant in aid from the Department of Energy Security and Net Zero (DESNZ).
This notice relates to the retendering of our metering contract which expires in September 2023
This notice is published by way of giving interested parties the opportunity to tender for this requirement.
We require consolidated meter readings across approximately 80 sites, with additional sites to be included as they are commissioned at a rate or 1 to 2 a year. This is for consolidating smart meter readings from:
• Electricity meters
• Electricity generation meters
• Electricity export meters
• Water meters
As part of this contract we will require maintenance of existing meters plus the installation of new electricity and water meters at approximately 10 sites around England, Scotland and Wales as well as a review and potential upgrade of electricity generation meters at approximately 10 sites.
Meter readings should be provided on a central portal with potential to provide an API for data transfer to a Coal Authority reporting system in the future.
No action is required in response to this Prior Information Notice but if you have any questions about this opportunity please contact Sarah Kendrick, Procurement Business Partner - sarahkendrick@coal.gov.uk
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-011655
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/07/2023
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/07/2023
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Coal Authority
Mansfield
UK
VI.5) Date of dispatch of this notice
13/06/2023