CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2)

Type of service contract

Main site or location of works, place of delivery or performance

II.1.3)

Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

	Framework agreement with a single operators
	Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Background

The Authority has a requirement Under Water Support, involving support services for sonar equipment(s) deployed on primarily sub-surface naval platforms. The requirement includes but is not limited to the following activities:

- Capability enhancement

- Capability maintenance & support

- Project Management

- Asset Management

- GFX storage and transportation

- Control, transportation and storage of items of equipment, when not fitted to platforms

- Naval liaison

- Document & installation of A&As and Fit-To-Receive infrastructure to naval platforms

- System integration

- Calibration trials

- Naval platform surveys

- Bespoke infrastructure development

- Data analysis

- Sourcing and procurement of items in support of equipment fits

- Provision of Engineering and design advice in support of implementation of equipment fits

- Management and execution of Fit to Receive (FTR) capabilities on various classes of platform

- Support of FTR and infrastructure elements of equipment(s) whilst deployed

Contract Duration / Value

It is envisaged that the Contract will be let for an initial two year period with options to extend for a further 5 years. The potential mechanism and duration are indicative and subject to change at the sole discretion of the Contracting Authority.

The estimated value of contract represents the minimum and maximum values of the Contract. The maximum figure is only an estimate and the total cumulative value of core activity and tasks placed under the Contract. The final contract value may be below this figure.

Process

Procurement process indicative time frames (subject to change by the Authority)

- PQQ release June 2023

- PQQ return July 2023

- ITT issue October 2023

- Contract Award April 2023

General

Due to the security aspects of the requirement, the requirement is limited to UK organisations only. As part of the tendering process organisations with non-UK supply chains, sub-contractors, parent organisations my be expected to demonstrate their policies and procedures for both controlling and handling UK information.

Any potential future procurement exercise will be exempt from the Defence and Securities Public Procurement Regulations 2011 (DSPCR) in accordance with Regulation 7(1)(a) of the DSPCR in conjunction with Regulation 6(3A)(a) and therefore no rights, duties, obligations, or liabilities arising from DSPCR 2011 and/or EU treaties will apply.

The Authority does not bind itself to enter into any contract(s) arising out of the proceedings envisioned by this Contract Notice and no contractual rights express or implied arise out of this notice or the procedures envisaged by it.

Selection Criteria

Potential Providers will be required to complete the PQQ to provide the Authority with information to evaluated the interested parties capacity an capability against the selection criteria.

The Authority will use the PQQ responses to create a shortlist (maximum 3) of tenderers who:

- (1) are eligable to participate;

- (2) fulfil any minimum economic, financial, professional and technical standards; and

- (3) best meet in terms of capacity and capability the selection criteria set out in the PQQ

Full details of the method for choosing tenderers will be set out in the PQQ.

Potential Providers will be required to provide evidence to demonstrate that they can meet the Authorities requirements. Tenderers which do not meet the minimum requirements set out in the PQQ will be excluded from any future involvement in the competitive procurement process.

The Authority reserves the right to reject any sub-contractor chosen by the Potential Provider at any stage of the procurement process or during performance of the contract.

Currency: GBP

Duration of Contract: 7 years

Electronic Trading on CP&F: Yes

ITT Award Criteria: Most Economically Advantageous Tender (MEAT), in terms of technical quality, cost, commercial compliance, and social values, Full details of the evaluation process, contract award criteria and weightings against each criterion will be provided in the tender documentation to those Potential Providers who pass the PQQ stage.

Potential Providers must note the mandatory requirement for electronic trading using Contracting, Purchasing & Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. you can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

Prospective suppliers will be required to hold List X status and connection to the RLI network at Contract Award .

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Information about subcontracting

	The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed.
	The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract.
	The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC.
	The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified.
	The successful tenderer is obliged to subcontract the following share of the contract through the procedure set out in Title III of Directive 2009/81/EC: minimum percentage: (%), maximum percentage: (%) of the value of the contract. (The maximum percentage may not exceed 30% of the value of the contract)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)

Economic and financial standing

III.2.3)

Technical and/or professional capacity

III.2.4)

Reserved contracts

	The contract is restricted to sheltered workshops
	The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

	Restricted
	Accelerated restricted
	Negotiated
	Accelerated negotiated
	Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

	Prior Information Notice
	Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice