Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Sussex County Council
County Hall St Annes Crescent
Lewes
BN7 1UE
UK
Contact person: Stephanie Saunders
E-mail: stephanie.saunders@eastsussex.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: http://www.eastsussex.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESCC - SS - Holiday & Weekend Short Break Activities
Reference number: DN1519
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
East Sussex are seeking a provider for the provision of East Sussex wide Holiday and Short Break Activities.
Short breaks are leisure activities that support children and young people with Special Educational Needs and Disabilities (SEND). They give children and young people the opportunity to have fun, learn new skills and socialise while parents or carers take a break from caring.
Short breaks can include provision for at least 2 hours up to overnight activities for the children and young people. These short breaks can take place in the child’s home, an approved carer’s home or in a residential/community setting. Short Breaks can include holiday activities, after school clubs, holiday play schemes, engagement activities and youth clubs or activities for all the family.
Short breaks can be in specialist and universal settings and can be planned and regular as well as being available at short notice.
Please see Invitation to Tender documents for further details.
Contract Term includes initial 2 years with up to 24 months extension.
Total Contract Value of £600,000 includes initial 2 years with up to 24 Months extension and excludes VAT.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ22
II.2.4) Description of the procurement
East Sussex are seeking a provider for the provision of East Sussex wide Holiday and Short Break Activities.
Short breaks are leisure activities that support children and young people with Special Educational Needs and Disabilities (SEND). They give children and young people the opportunity to have fun, learn new skills and socialise while parents or carers take a break from caring.
Short breaks can include provision for at least 2 hours up to overnight activities for the children and young people. These short breaks can take place in the child’s home, an approved carer’s home or in a residential/community setting. Short Breaks can include holiday activities, after school clubs, holiday play schemes, engagement activities and youth clubs or activities for all the family.
Short breaks can be in specialist and universal settings and can be planned and regular as well as being available at short notice.
Please see Invitation to Tender documents for further details.
Contract Term includes initial 2 years with up to 24 months extension.
Total Contract Value of £600,000 includes initial 2 years with up to 24 Months extension and excludes VAT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2023
End:
31/10/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/07/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
East Sussex County Council
County Hall St Annes Crescent
Lewes
BN7 1UE
UK
VI.5) Date of dispatch of this notice
15/06/2023