Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Denise Link
Telephone: +44 01856873535
E-mail: Denise.Link@orkney.gov.uk
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for the Provision of Pupil Transport and School Teacher Transport for the Island of Stronsay, Orkney
II.1.2) Main CPV code
60112000
II.1.3) Type of contract
Services
II.1.4) Short description
Orkney Islands Council has a requirement for school pupil transport and school teacher transport services on the Outer North Island of Stronsay.
II.1.5) Estimated total value
Value excluding VAT:
185 964.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Pupil Transport for the Island Of Stronsay, Orkney
II.2.2) Additional CPV code(s)
60112000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Island of Stronsay, Orkney
II.2.4) Description of the procurement
The provision of school pupil transport to Stronsay School for Routes 91 and 92 on the Island of Stronsay, Orkney for the duration of the school year (approximately 195 days).
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Deliver
/ Weighting: 15
Quality criterion: Contract Management
/ Weighting: 40
Quality criterion: Maintenance and Cleaning
/ Weighting: 10
Quality criterion: Communication
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
155 473.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/08/2023
End:
21/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Initial term of 36 months - 2 x 12 month extensions allowed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of School Teacher Transport for the Island Of Stronsay, Orkney
II.2.2) Additional CPV code(s)
60112000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Island of Stronsay, Orkney
II.2.4) Description of the procurement
Provision of School Teacher transport on the island of Stronsay. The transport of school teachers arriving on the island of Stronsay via either the ferry port or the airfield to Stronsay School.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 15
Quality criterion: Contract Management
/ Weighting: 40
Quality criterion: Maintenance and Cleaning
/ Weighting: 10
Quality criterion: Communication
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
30 490.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/08/2023
End:
21/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Initial term of 36 months - 2 x 12 month extensions allowed
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/07/2023
Local time: 12:00
Place:
PCS Postbox opening via Teams
Information about authorised persons and opening procedure:
Three Officers with delegated authority.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=735778.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:735778)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=735778
VI.4) Procedures for review
VI.4.1) Review body
Sheriffs Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
VI.4.2) Body responsible for mediation procedures
Sheriffs Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
VI.4.4) Service from which information about the review procedure may be obtained
Sheriffs Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
VI.5) Date of dispatch of this notice
16/06/2023