II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Berkshire
II.2.4) Description of the procurement
The tender
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification.
The contract being tendered is from 1st April 2024 to 31st March 2027 with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current Cleaning Arrangements
Trinity School
•The current incumbent contractor is Cleantec
•The annual value of the current contract at this school is £153,074.46 (price you currently pay Cleantec per annum)
•There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS)
Fir Tree Primary School
•The current incumbent contractor is Cleantec
•The annual value of the current contract at this school is £28,386.97 (price you currently pay Cleantec per annum)
•There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS)
Speenhamland Primary School
•The current incumbent contractor is Cleantec
•The annual value of the current contract at this school is £35,293.41 (price you currently pay Cleantec per annum)
•There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS)
Contract value:
The total cost of cleaning at all schools is £216,754.84 per annum
The value of the new contract is therefore circa £1,083,774.2 (Total annual cost of cleaning at all schools, multiplied by 5 as the maximum term of the contract is 5 years)
Please see SQ document for more information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 083 774.20
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No