Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
UK
Contact person: Jeff Watt, Team Leader - Property Compliance
Telephone: +44 1224423000
E-mail: jeff.watt@langstane-ha.co.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.langstane-ha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned inspection, testing and maintenance and reactive maintenance of Fire Alarms, CCTV, Emergency Lighting and Fire Safety Equipment
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Langstane Housing Association are procuring the services of a suitably accredited and experienced supplier to carry out planned inspections and testing and reactive maintenance of fire alarms (30 addresses), emergency lighting (51 addresses), CCTV (5 addresses), smoke detection systems (30 addresses), dry risers (24 addresses), extinguishers (8 addresses), sprinklers (2 addresses), dor-guard equipment (4 addresses) and key holding/alarm response (2 addresses). Please note that number of addresses may increase or decrease over the duration of the contract and are being provided to give potential bidders an indication of volumes.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Aberdeen, Aberdeenshire and Moray
II.2.4) Description of the procurement
Langstane Housing Association wish to procure the services of a suitably qualified and experienced contractor for the maintenance and repair of Fire Safety equipment, Emergency Lighting and CCTV installations across Aberdeen, Aberdeenshire and Moray. There may be some upgrade work also awarded on an ad hoc basis. The contract is for 3 years with a possible 2-year extension. Emergency orders must be completed within 4 hours and routine orders within 10 days.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
In 5 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Related work including upgrades may be allocated to the successful contractor on an ad hoc basis
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Must be a member of appropriate professional bodies e.g. SSAIB and BAFE and bsi Fire Alarm Systems or equivalent
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial Health
Insurance
Minimum level(s) of standards required:
In the last 3 years of accounts, the Current Assets/Current Liabilities must be 1.0 or more AND Total Assets – Total Liabilities must be greater than zero.
Professional Indemnity Insurance no less than GBP5m
Public Liability Insurance GBP5m
Employer’s Liability Insurance GBP5m
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Must be able to provide evidence of similar experience by providing 2 examples ofrom the last 5 years.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The supplier will be required to comply with KPIs
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/08/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/08/2023
Local time: 12:00
Place:
Aberdeen
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A Site Visit is mandatory before a bid is submitted. A site visit must be requested by 14th July 23 at 12.00 midday by emailing jeff.watt@langstane-ha.co.uk
Any bid received where a site visit has not been carried out will be considered non compliant and will not be evaluated.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=736505.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Details will be discussed with the supplier post contract award.
(SC Ref:736505)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=736505
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
26/06/2023