Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Advantage South West
South Somerset House, Alvington
Yeovil
BA22 8WN
UK
Contact person: Mr Neil Biddiscombe
Telephone: +44 1935404566
E-mail: neil.biddiscombe@abri.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.advantagesouthwest.co.uk/
Address of the buyer profile: http://www.advantagesouthwest.co.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.advantageswtenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.advantageswtenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Supply & Installation of Domestic GRP Doors (including firedoors) and associated products, services & works
Reference number: DN675188
II.1.2) Main CPV code
44221000
II.1.3) Type of contract
Supplies
II.1.4) Short description
PROCUREMENT DOCUMENTS AVAILABLE FROM WWW.ADVANTAGESWTENDERS.CO.UK
Advantage South West is seeking to select, by a competitive tendering process, companies who will be awarded a 4 year Framework (1/4/24 – 31/3/28) from which Members (or their contractors) will award Contracts for the supply of
Lot A – supply of GRP composite doors and associated goods, works and services
Lot B - supply and installation of GRP composite doors and associated goods, works and services.
Lot C - supply of GRP FD30 & FD30s firedoor doorsets and associated goods, works and services
Lot D - supply and installation of GRP FD30 & FD30s firedoor doorsets and associated goods, works and services.
ASW Members or their Installers will enter into Contracts with the successful tenderer for their requirements. These Contracts will be for a maximum of 3 years and will be awarded during the term of the Framework. Members will be able to enter consecutively into more than one Contract for their requirements. Members will be able to enter consecutively into more than one Contract for their requirements thus a successful company can supply for up to 6 years.
For each framework Lot the company that provides the most economically advantageous tender that complies with our requirements will be awarded first place. Members will be able to direct award to this company without further competition. The framework will contain a number of “reserve” companies who will be called upon to supply our Members should the highest placed company prove unable to meet our requirements during the life of the framework. Should the first placed company fail to meet our requirements orders will be placed with the second placed company, and so on. Companies that consistently fail to meet our requirement will be removed from the framework.
Other applicable CPV codes include:
44221200
44221220
45421100
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: A
II.2.1) Title
Lot A - supply of GRP composite doors and associated goods, works and services for installation by others.
II.2.2) Additional CPV code(s)
44221200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply of GRP composite doors and associated goods, works and services for installation by others.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Contained within ethe procurement documentation
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: B
II.2.1) Title
Lot B - supply and installation of GRP composite doors and associated goods, works and services.
II.2.2) Additional CPV code(s)
44221200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply and installation of GRP composite doors and associated goods, works and services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Contained within the procurement documentation
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: C
II.2.1) Title
Lot C - Supply of GRP FD30 & FD30s firedoor doorsets and associated goods, works and services
II.2.2) Additional CPV code(s)
44221220
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply of GRP FD30 & FD30s firedoor doorsets and associated goods, works and services for installation by others.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Contained within the procurement documentation
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: D
II.2.1) Title
2.4. Lot D – supply and installation of GRP FD30 & FD30s firedoor doorsets
II.2.2) Additional CPV code(s)
44221220
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply and installation of GRP FD30 & FD30s firedoor doorsets and associated goods, works and services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Contained within the procurement documentation
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contained within the procurement documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 8
Justification for any framework agreement duration exceeding 4 years:
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
We will use the e-auciton functionality of the ProActis e-sourcing website. Further information is contained within the procurement documentation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2023
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/08/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
ASW Members expect to require an average of around 2500 doors per annum to be supplied and installed over the next 4 years. This volume will be split between the 4 Lots. Note that volumes for all Lots are difficult to precisely identify at this time due to decarbonisation works for Lots A & B and implication of FRAs for Lots C & D. Should we become more confident on the information for volumes/Lot splits in advance of tender submission we will provide an update.
Members of Advantage South West will be able to access this framework to award contracts. Current Members of Advantage South West are Abbeyfield Sidmouth, Abri, Coastline Housing, Cornwall Housing, Cornwall Rural Housing Association (CRHA), East Devon
District Council, Exeter City Council , Homes in Sedgemoor, LiveWest, Magna Housing, Mid
Devon District Council, North Devon Homes, Ocean Housing, Plymouth Community Homes,
SHAL, Somerset West and Taunton Council, Teign Housing, TorVista, Westward Housing.
Any further organisations that join ASW will also be able to access the framework.
Interested companies can access documentation at www.advantageswtenders.co.uk.
Completed SSQ documentation must be submitted by the closing time/date.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
26/06/2023