Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Berkshire District Council
Market Street Offices
Newbury
RG14 5LD
UK
Contact person: Vicki Murphy
Telephone: +44 1635519364
E-mail: vicki.murphy@westberks.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: https://in-tendhost.co.uk/westberks
Address of the buyer profile: https://in-tendhost.co.uk/westberks
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fleet Vehicle and Maintenance Services for West Berkshire Council
Reference number: P00000911
II.1.2) Main CPV code
50111000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender relates to provision of the following services for West Berkshire Council's fleet vehicles.This includes maintenance, servicing, MOT and inspection services across the following lots:LOT 1 Class 5 vehicles LOT 2 Small cars and vans LOT 3 O licence vehicle LOT 4 Plant (tractor) and trailersThe full specification and required response details can be downloaded from In-tend.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Class 5 vehicles
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Within five miles of the authority's transport depot - RG14 7RW
II.2.4) Description of the procurement
For Lot 1 - this includes Class 5 vehicles x 4 on 10 weekly Inspections & MOT with x 3 on annual servicing.
II.2.5) Award criteria
Quality criterion: Quality (inc social value)
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Small cars and vans
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
This will be within 5 miles of our depot – which is located at Newbury Rugby Club RG14 7RW.
II.2.4) Description of the procurement
This service will cover various fleet vehicle maintenance and servicing requirements.
II.2.5) Award criteria
Quality criterion: Quality (inc social value)
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
O licence vehicle
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
This will be within 5 miles of our transport depot, located at RG14 7RW.
II.2.4) Description of the procurement
This service includes fleet vehicle maintenance and servicing requirements (including MOT and inspection).
II.2.5) Award criteria
Quality criterion: Quality (inc social value)
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Plant (tractor)and trailers
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
This will be within 5 miles of our transport depot, located at RG14 7RW.
II.2.4) Description of the procurement
This service will include fleet vehicle maintenance and servicing requirements (including MOT and inspection).
II.2.5) Award criteria
Quality criterion: Quality (inc social value)
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-005572
Section V: Award of contract
Lot No: 1
Contract No: P00000911
Title: Class 5 vehicles
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EA Recovery & Contracting Services Ltd. T/A Station Tyres & Service Centre
Thatcham
RG19 4NA
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 24 785.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: P00000911
Title: Small cars and vans
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EA Recovery & Contracting Services Ltd. T/A Station Tyres & Service Centre
Thatcham
RG19 4NA
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 7 294.35
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: P00000911
Title: O licence vehicle
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/06/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EA Recovery & Contracting Services Ltd. T/A Station Tyres & Service Centre
Thatcham
RG19 4NA
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 055.68
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: P00000911
Title: Plant (tractor) & trailers
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
This contract award notice is published for transparency purposes. The contract awarded is lower value than original estimate and excludes cost of any parts used for this service.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
27/06/2023