Contract notice
Section I: Contracting
authority
I.1) Name and addresses
UNIVERSITY OF DERBY
71 BRIDGE STREET
DERBY
DE13LB
UK
Contact person: Procurement Team
Telephone: +44 1332591094
E-mail: procurement@derby.ac.uk
NUTS: UKF11
Internet address(es)
Main address: https://www.derby.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
I.4) Type of the contracting authority
Other: Higher Education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
M&E Framework
Reference number: PROC DT ITT 860
II.1.2) Main CPV code
71334000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Derby is looking to set up and manage a multi-lot framework for the provision of Mechanical and Electrical serves. This will encompass both servicing and remedial elements, with the mechanical element broken down by lot into 4 distinct subcategories.
It is envisaged that this framework will be used as the sole route to market for the authority managing an expected spend of approximately £1.2m, utilising a combination of direct award, request for quote, request for proposal and full further competitions.
The framework will be broken down into the following lots:
Lot 1.1 - Mechanical Service - Heating / Gas Appliances
Lot 1.2 - Mechanical Service - Air Conditioning / FGas
Lot 1.3 - Mechanical Service - Pumps / Air Compressors and Closed system Pressurisation units
Lot 2.1 - Mechanical Remedial- Heating / Gas Appliances
Lot 2.2 - Mechanical Remedial- Air Conditioning / FGas
Lot 3 - Electrical Service - All
Lot 4 - Electrical Remedial - All
Bidders may apply for a place on a single, multiple or all lots.
The University of Derby will award to a maximum, the top 3 scoring providers per lot a place on the framework agreement acting as strategic partners for the University.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1.1
II.2.1) Title
Lot 1.1 Mechanical Service - Heating / Gas Appliances
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1.2
II.2.1) Title
Lot 1.2 Mechanical Service - Air Conditioning / FGas
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1.3
II.2.1) Title
Lot 1.3 Mechanical Service - Pumps / Air Compressors and Closed system Pressurisation units
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2.1
II.2.1) Title
Mechanical Remedial- Heating / Gas Appliances
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2.2
II.2.1) Title
Mechanical Remedial- Air Conditioning / FGas
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Electrical Service - All
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 Electrical Remedial - All
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Please see tender docs for full specification
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 28
Justification for any framework agreement duration exceeding 4 years: Justification for a 5 year (3+1+1) framework agreement: The authority's project requirements could be of large size, scale and complexity, along with often lengthy governance requirements. As such a 4 year framework would not present significant opportunity for both the contractors to gain a return on investment or give the client full opportunity to utilise the framework
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/08/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/08/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Please follow the below link to find out more information on accessing the tender documents
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
Once registered or signed in to oracle, please search the tender ID "M&E Framework"
VI.4) Procedures for review
VI.4.1) Review body
University of Derby
Derby
UK
VI.5) Date of dispatch of this notice
27/06/2023