Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Trafford Council
4th Floor, Waterside House, Waterside Plaza
Sale
M33 7ZF
UK
Contact person: Mr Andrew Bottomley
Telephone: +44 1619121616
E-mail: andrew.bottomley@star-procurement.gov.uk
NUTS: UKD
Internet address(es)
Main address: http://www.trafford.gov.uk/
Address of the buyer profile: http://www.trafford.gov.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=328ae6c6-440c-ee11-8123-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=328ae6c6-440c-ee11-8123-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Bulk Printing & Mail Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Trafford Council - Provision of Bulk Printing & Mail Services
Reference number: DN675140
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
The department are seeking a supplier to fulfil a printing and mailing service that ensures all items are despatched promptly and efficiently in line with stated requirements.
We require submitted tenders to provide quotes that include the below elements –
The cost of printing, folding and enveloping documents based on the provided volumes and specifications for each job type.
The supplier should provide a full breakdown of the calculations used to determine the costs quoted. Please note that the evaluation process will carefully examine the validity of these calculations and scores will be reduced if the information is not deemed credible.
The supplier will be expected to maintain Microsoft Word-based templates – all costs for creating, updating and maintaining templates should be highlighted and included in the overall quote (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report)
The supplier should also include and highlight details of all set-up costs incurred to fulfil the required service (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report).
Postage costs are not required.
II.1.5) Estimated total value
Value excluding VAT:
375 025.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30133100
64100000
79571000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
The department are seeking a supplier to fulfil a printing and mailing service that ensures all items are despatched promptly and efficiently in line with stated requirements.
We require submitted tenders to provide quotes that include the below elements –
The cost of printing, folding and enveloping documents based on the provided volumes and specifications for each job type.
The supplier should provide a full breakdown of the calculations used to determine the costs quoted. Please note that the evaluation process will carefully examine the validity of these calculations and scores will be reduced if the information is not deemed credible.
The supplier will be expected to maintain Microsoft Word-based templates – all costs for creating, updating and maintaining templates should be highlighted and included in the overall quote (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report)
The supplier should also include and highlight details of all set-up costs incurred to fulfil the required service (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report).
Postage costs are not required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
30%
II.2.6) Estimated value
Value excluding VAT:
375 025.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/08/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
04/08/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Trafford Council
4th Floor, Waterside House, Waterside Plaza
Sale
M33 7ZF
UK
Telephone: +44 1619121616
E-mail: andrew.bottomley@star-procurement.gov.uk
VI.5) Date of dispatch of this notice
29/06/2023