Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Courts and Tribunals Service
Saughton House (procurement Team, N1 Spur)
Edinburgh
EH11 3XD
UK
Contact person: Mark A F Allan
Telephone: +44 1314443421
E-mail: mallan1@scotcourts.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.scotcourtstribunals.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396
I.1) Name and addresses
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
UK
Telephone: +44 3000203000
E-mail: procurementreturns@copfs.gov.uk
Fax: +44 8445614069
NUTS: UKM
Internet address(es)
Main address: http://www.copfs.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Justice and Courts
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Further Extension of Contract For Supply of FM Services
Reference number: Proc 1-104
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the contract is to provide a full Facilities Management service to the Scottish Courts and Tribunals Service (SCTS). The estates of Crown Office and Procurator Fiscal Service (COPFS) is also included in the contract. This was awarded on 26/01/2017 (Contract Award Notice OJEU Ref: 2016/S 095-170258; PCS Reference No:FEB274375, OCID:ocds-r6ebe6-0000443022, published 22/02/2017. This notice concerns a modification to that contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 125 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All Scotland
II.2.4) Description of the procurement
This procurement is for the modification of the originally awarded contract by further extension of its duration for 3 months for 01/04/2024 to 30/06/2024.
II.2.5) Award criteria
Quality criterion: Capability of Service Delivery
/ Weighting: 16
Quality criterion: Mobilisation
/ Weighting: 2.8
Quality criterion: Environmental Approach
/ Weighting: 6
Quality criterion: Health & Safety criteria /
/ Weighting: 3.2
Quality criterion: Contract Management
/ Weighting: 3.2
Quality criterion: Delivery of total FM service as a single entity
/ Weighting: 4.8
Quality criterion: Fair Work Practices
/ Weighting: 4
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Contract modification by agreement originally under Regulation 72(1)(c) of the Procurement (Scotland) Regulations 2015 by extending for the period of 1 year from 01/04/2023 to 31/03/2024 within the permitted criteria and in line with Scottish Government’s Procurement Policy Note SPPN 4/2020 covering procurement related issues as a consequence of the coronavirus (COVID-19) outbreak.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: Proc 1-104
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/04/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OCS Group UK Limited
Roselea House, Roselea Gardens
Glasgow
G131DU
UK
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 125 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Projects work and specialist services
Section VI: Complementary information
VI.3) Additional information
(SC Ref:761841)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1 LB
UK
Telephone: +44 13122525254
E-mail: edinburgh@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Reference should be made to Part 3 "Remedies" (Regs 84 – 95) of the Public Contracts (Scotland) Regulations 2015 and independent legal advice should be sought urgently before any claim is commenced.
A claimed breach of the public procurement rules is actionable by any economic operator in legal proceedings brought in the Sheriff Court or the Court of Session in Scotland.
Prior Notice of Proceedings
Proceedings under this regulation may not be brought unless the economic operator has first informed the contracting authority of —
(a) the nature of the claimed breach or apprehended breach of the public procurement rules; and
(b) its intention to bring proceedings in respect of that claimed breach.
Time Limits for Bringing Proceeding
Proceedings must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen unless the court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the court may extend that period for up to a maximum of 3 months from that date.
VI.5) Date of dispatch of this notice
04/06/2024