Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
UK
Contact person: Adam Cunningham
E-mail: adam.cunningham@scotent.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.scottish-enterprise.com/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
P24-0081: Scottish Enterprise: Facilities Management - Office Services
Reference number: P24-0081
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Enterprise has 4 primary office locations in Scotland where our staff work, and we do business.
We are offering a contract opportunity for a supplier to provide professional, and customer focused on-site facilities and office support service in these locations, Glasgow, Edinburgh, Dundee, and Aberdeen, with Glasgow being our corporate headquarters. We also have some other smaller drop-in spaces in other towns across Scotland, which are shared locations with other agencies, and whilst on-site services are not needed at these additional sites, some virtual support will still be required.
We require a service which will include welcoming visitors to our offices, answering telephone calls, as well as supporting the general day to day running of the on-site facilities services for our staff, visitors, and other building users in conjunction with Scottish Enterprise staff.
It is anticipated that the contract will commence on 1 June 2024 for an initial period of 24 months to 31 May 2026.
Following the initial period, Scottish Enterprise will have the option of 3 x 12-month additional extension periods.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 812 502.26
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79993100
98340000
79992000
79993000
79500000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Scottish Enterprise has 4 primary office locations in Scotland where our staff work, and we do business.
We are offering a contract opportunity for a supplier to provide professional, and customer focused on-site facilities and office support service in these locations, Glasgow, Edinburgh, Dundee, and Aberdeen, with Glasgow being our corporate headquarters. We also have some other smaller drop-in spaces in other towns across Scotland, which are shared locations with other agencies, and whilst on-site services are not needed at these additional sites, some virtual support will still be required.
We require a service which will include welcoming visitors to our offices, answering telephone calls, as well as supporting the general day to day running of the on-site facilities services for our staff, visitors, and other building users in conjunction with Scottish Enterprise staff.
It is anticipated that the contract will commence on 1 June 2024 for an initial period of 24 months to 31 May 2026.
Following the initial period, Scottish Enterprise will have the option of 3 x 12-month additional extension periods.
II.2.5) Award criteria
Quality criterion: Prompt Payment (only relevant where sub-contractors are proposed)
/ Weighting: Pass/Fail
Quality criterion: Methodology including Innovation
/ Weighting: 40
Quality criterion: Project Team Structure
/ Weighting: 20
Quality criterion: Net Zero and Sustainability
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 10
Quality criterion: Health & Safety
/ Weighting: 10
Quality criterion: Business Continuity and Information Security
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-010331
Section V: Award of contract
Contract No: P24-0081
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/05/2024
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vigilant Protect UK Limited
First Floor, 161 Brooms Road
Dumfries
DG1 2SH
UK
NUTS: UKM92
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 812 502.26
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a relevant climate change contract, bidders are required to complete and return the attached Climate Change Plan template as confirmed within the SPD Scotland module.
SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned.
SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion.
(SC Ref:768343)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk’s Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
VI.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.5) Date of dispatch of this notice
07/06/2024