Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
UK
Contact person: Barry Lees / Neil Stirling
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.atrium-homes.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Central Heating Servicing and Reactive Maintenance Contract/Audit/Out of Hours Call-out Service
Reference number: 19/1294
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The service comprises the annual service and maintenance to all Association owned appliances of gas heating systems and appliances following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts etc of all gas installations, including appliances and flues.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
226 969.57
GBP/ Highest offer:
382 119.54
GBP
II.2) Description
II.2.2) Additional CPV code(s)
39715200
09121200
50720000
42160000
44620000
44621000
44621200
24961000
42131110
44621110
50800000
39721410
50531200
39715210
44621220
45331100
50721000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
The Service comprises annual gas central heating servicing; a reactive maintenance service, following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts, etc of all gas installations including appliances and flues. The contract also includes an emergency call out repairs service including out of hours; audit of annual services and new/replacement heating installations. Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-034057
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/03/2024
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
James Frew Ltd
James Frew Ltd, 83 New Street
Stevenston
KA20 3HD
UK
Telephone: +44 1294468113
E-mail: info@jamesfrew.co.uk
NUTS: UKM
Internet address(es)
URL: www.jamesfrew.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
226 969.57
GBP
/ Highest offer:
382 119.54
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Further information is contained in the Contract Brief and Tender documents attached to the Contract Notice, which includes how responses would be assessed.
Under the terms of this contract the successful supplier is required to deliver Community Benefits in support of the organisation's economic and social objectives.
Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
(SC Ref:618662)
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Under the terms of this contract, Atrium will require the successful supplier to deliver Community Benefits as part of the delivery of the works, in support of the organisation’s economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities.
(SC Ref:768817)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
E-mail: kilmarnock@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
07/06/2024