Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Places for People
4 The Pavilions,
Preston,
PR2 2YB
UK
Contact person: Emily Strange
Telephone: +44 1772897200
E-mail: purchasing@placesforpeople.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.placesforpeople.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Preston%2C:-Laundry-washing%2C-dry-cleaning-and-drying-machines./29GE86EM62
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/29GE86EM62
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Commercial Laundry Equipment and Maintenance
II.1.2) Main CPV code
42716000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Places for People Group are seeking to appoint a sole supplier of commercial laundry
equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places
for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their
Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Places for People Group are seeking to appoint a sole provider of commercial laundry equipment and maintenance services and as such, wish to form a contract that will be utilised and owned by Places for People Group and their Group subsidiaries. Places for People Group have identified their requirements for commercial laundry equipment and associated services, encompassing the needs of Places for People Group properties and all other Group companies (including future acquisitions).
The successful Tenderer will need to be able to supply nationally across all UK postcodes for all elements of the Commercial Laundry requirements, as listed below:
•Commercial Washing Equipment
•Commercial Dryer Equipment
•Duct Cleaning (a standard service to applicable equipment)
•Commercial Laundry Equipment Payment Systems
•Asset Management (including a customer portal asset interface)
•Commercial Laundry Equipment Servicing and Maintenance
•Commercial Laundry Equipment Consultancy (including new/existing site technical surveys)
•Commercial Laundry Equipment Project Management (including the project management for transition of existing assets and associated contracts)
The successful Tenderer, either directly or via their fully managed supply chain partners, will provide a one stop shop for all the commercial laundry equipment requirements outlined in the tender documents.
It will be the responsibility of the selected Tenderer to implement the goods and services working in collaboration with Places for People Group.
The aim of this contract is to work with the successful Tenderer to manage this commodity area in a holistic and strategic way. An imperative deliverable of the contract is the effective transition of the existing asset estate from numerous incumbent suppliers to one sole supplier i.e. the successful Tenderer, and the successful Tenderer’s account management will be key to managing this transition proactively with a focus on ease and simplicity for our Customers and Colleagues. In order to achieve this, the successful Tenderer will need to consider the role of working strategically with Places for People Group, conducting a full survey of the estate, providing ongoing consultation on existing and new requirements and working collaboratively with Places for People Group to drive value for money.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
Places for People Group proposes to establish a sound and stable relationship with the Applicant to undertake provision of the Goods and Services for a duration of 6 years with an option to extend twice for a further 2 years based on satisfactory performance against the agreed SLA/KPI’s. Therefore the maximum possible duration of the agreement will 10 years. The service and performance will be reviewed every 12 months as a minimum.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contracting authority has the option to extend twice for a further 2 years (+2 & +2) based on satisfactory performance against the agreed SLA/KPI’s. Therefore the maximum possible duration of the agreement will 10 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/tenders/UK-title/29GE86EM62
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/07/2024
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://placesforpeople.delta-esourcing.com/tenders/UK-UK-Preston%2C:-Laundry-washing%2C-dry-cleaning-and-drying-machines./29GE86EM62
To respond to this opportunity, please click here:
https://placesforpeople.delta-esourcing.com/respond/29GE86EM62
GO Reference: GO-202467-PRO-26476043
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Court of Justice,, The Strand,
London,
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Court of Justice,, The Strand,
London,
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
07/06/2024