Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Taxi and Private Hire Passenger Transport Service (East Lothian Council)
Reference number: ELC-24-0304
II.1.2) Main CPV code
60120000
II.1.3) Type of contract
Services
II.1.4) Short description
East Lothian Council wishes to establish a Framework with multiple operators to provide Taxi Transport Services for the conveyance of adult services and may include but not limited to the following requirements:
-Transportation of children including contact (ad hoc)
-Transportation of school meals
-Transportation of ELC staff and counsellors (ad hoc)
-Buses and mini-bus hire for school outings (ad hoc)
Contracts operated through this Framework can generally be undertaken by taxis, private cars and minibuses (including vehicles above 22 passenger seats). There is a requirement for some vehicles to be capable of carrying passenger in wheelchairs (Wheelchair Accessible Vehicles (WAV)).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Saloon ( 4 Seats)
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: Saloon (4 seats)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
MPV ( 5 to 8 Seats)
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: MVP ( 5 to 8 Seats)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
MPV- Wheelchair Access Vehicle (WAV) 5 to 8 seats
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: MVP- Wheelchair Access Vehicle (WAV) 5 to 8 Seats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Minibus (9 to 16 seats)
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: Minibus (9 to 16 seats).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Minibus- Wheelchair Access Vehicle (WAV) 9 to 16 seats.
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: Minibus-Wheelchair Access Vehicle (WAV) 9 to 16 seats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Large Minibus (17 to 22 seats)
II.2.2) Additional CPV code(s)
60171000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: Large Minibus (17 to 22 seats).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Vehicles above 22 seats
II.2.2) Additional CPV code(s)
60171000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: Vehicles above 22 seats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
School meals
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
Vehicle required: Taxi for the delivery of school meals.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 + 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Relevant selection criteria are included in the electronic SPD document. Of particular note are questions 4A.2.2 and 4C.9 of the SPD, which ask about licences and vehicles. Please provide answers to these in the separate Vehicle Details Form document
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Relevant selection criteria are included in the electronic SPD document. Of particular note are questions 4B.5.1 and 4B.5.2 of the SPD, which asks about insurances. It is a requirement that bidders hold or can commit to obtain prior to the commencement of the Framework, the minimum levels of insurance.
Minimum level(s) of standards required:
*Employer's Liability Insurance (if required) = minimum of 10 million GBP;
*Public Liability Insurance = minimum of 5 million GBP;
*Appropriate motor vehicle/fleet insurance is also required.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Relevant selection criteria are included in the SPD document. Of particular note is question 4C.7 of the SPD, which requires bidders to submit a Climate Change Plan. This should be answered in the separate 4C.7- Sustainability document.
Minimum level(s) of standards required:
Pass/Fail
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See applicable Conditions of Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-015393
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
11/07/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers interested in this opportunity are invited to attend a free webinar event with the Supplier Development Programme.
Please note this is a live demonstration of how to bi for this contract using PCS.
The event is taking place online on 13th June 2024 at 10am.
To register, visit the following link:
https://www.sdpscotland.co.uk/events/east-lothian-council-supply-of-transport-services-1726/
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=768931.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
There is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50K in any financial year.
(SC Ref:768931)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=768931
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
11/06/2024