Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: David Custer
Telephone: +44 01856873535
E-mail: david.custer@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Orkney Community Wind Farms - Turbine Supply Agreement & Full Service Agreement
Reference number: OIC/PROC/1931
II.1.2) Main CPV code
31121330
II.1.3) Type of contract
Supplies
II.1.4) Short description
Turbine Supply Agreement (TSA) and Full Service Agreement (FSA) comprising
the design, supply, transportation, installation, commissioning operation and maintenance of up to 18 No. Wind Turbine Generators (WTGs) for three Orkney Community Wind Farm consented sites at Quanterness, Hoy
and Faray.
II.1.5) Estimated total value
Value excluding VAT:
90 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31121320
31121330
45310000
65320000
45315400
09310000
71314000
31121340
71314100
71520000
79993100
50532000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Hoy, Faray and Mainland Orkney
II.2.4) Description of the procurement
Orkney Islands Council (OIC) is developing the Orkney Community Windfarm projects (the projects), comprising three windfarms in the Orkney Islands, each comprised of up to 6 Wind Turbine Generators (WTGs) and a maximum export capacity of up to 30MW. This means a total installed capacity for the cluster of projects of up to 90MW. The windfarms are located on three islands one in Quanterness, located on Mainland (Northwest of Kirkwall), with the other sites located on the islands of Hoy and Faray respectively. The projects have all obtained planning consent and two (Quanterness and Hoy) were successful in auction round 4 of the Contracts for Difference allocation, under “Remote Island Wind”. This procurement is for the design, supply, transportation, installation, commissioning, operation and maintenance of up to 18 No. WTGs.
OIC anticipates that the successful bidder will enter into the following contracts: three turbine supply agreements (TSA) (one for each project, covering the design, supply, transportation, installation and commissioning of the WTGs) and three full service agreements (FSA) (one for each project covering the operation and maintenance of the WTGs). OIC may choose to enter into TSAs and FSAs for Quanterness and Hoy only first with an option to enter into a further TSA and FSA for Faray at a later date.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
90 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/12/2030
This contract is subject to renewal: Yes
Description of renewals:
Maximum renewal for FSA will be 25 years from date of commencement of FSA contract.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Criteria for selection described in attached SPD
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the Full Service Agreement up to the maximum duration stated at II.2.7
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Selection criteria as stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/07/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/07/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort
undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late
tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract
advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the
Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session.18.
Freedom of Information (Scotland) Act 2002
All information submitted to the Authority may need to be disclosed or published by the Authority. Without prejudice to the foregoing generality, the Authority may disclose information in compliance with the Freedom of Information (Scotland) Act 2002, (the decisions of the Authority in the interpretation thereof shall be final and conclusive in any dispute, difference or question arising in respect of disclosure under its terms), any other law, or, as a consequence of judicial order, or order by any court or tribunal with the authority to order disclosure.
Accordingly, if you consider that any of the information included in your SPD submission or Invitation to Tender is commercially confidential please identify it and explain (in broad terms) what harm might result from disclosure. It should be remembered though, that, even where you have indicated that information is commercially sensitive, the Authority may disclose this information where it sees fit. Receipt by the Authority of any material marked “confidential” or equivalent should not be taken to mean that the Authority accepts any duty of confidence by virtue of that marking.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=767345.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The examples provided should describe how your organisation has delivered community benefits on previous projects and how they
addressed the following issues:-
(a) generating employment and training opportunities for long-term unemployed people;
(b) providing training opportunities;
(c) development of trade skills in your existing workforce;
(d) equal opportunities recruitment procedures; and
(e) delivering environmental benefits
(SC Ref:767345)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=767345
VI.4) Procedures for review
VI.4.1) Review body
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Kirkwall Sherriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
12/06/2024