Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Fife Housing Group
7 Pitreavie Court, Pitreavie Business Park
Dunfermline
KY11 8UU
UK
Contact person: David Carruthers
Telephone: +44 1383606162
E-mail: David.Carruthers@fifehg.org.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fifehg.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11022
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Annual Gas Safety Inspections, Servicing & Maintenance of Landlord’s Gas Appliances 2024 - 2029
Reference number: FHG/DC/0324/1
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
The services and works to be undertaken, hereinafter referred to as the Works, comprises of a measured term maintenance contract for:
An all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract, with provisional associated replacement works, including boilers, CH systems and associated works, to approximately 2539 Fife Housing Employer and 55 YourPlace domestic properties, and 1 commercial office. Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted properties, with quantities varying from time to time, all within Fife split across two lots; ‘East’ and ‘West’:
o The East Area covers predominantly the geographical area from Hill Of Beath to Levenmouth locations; and
o The West Area covers Dunfermline out to the West Fife villages up to Culross.
See Schedule 1, which is the Contract Area with details of addresses.
The services also include the completion of a check (Schedule 12), for every visit undertaken;
Gas safety checks to properties with gas meters but no gas appliances comprising detector operation/ functionality and temporary heating requirements;
Gas safety checks to properties with no gas meter comprising detector operation, functionality and temporary heating requirements;
Inspections, servicing and recording for all properties and office(s): the smoke, heat and CO detectors expiry dates and serial numbers; magna clean/ filter check & clean; check & record inhibitor levels; recording boiler serial numbers; recording meter types and measuring, assessing, and recording visual mould growth locations in properties.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 950 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Fife East Area
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
The East Area covers predominantly the geographical area from Hill Of Beath to Levenmouth locations.
II.2.4) Description of the procurement
An all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract, with provisional associated replacement works, including boilers, CH systems and associated works, to approximately 1200 domestic properties. Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted properties, with quantities varying from time to time.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Price
/ Weighting: 40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fife West Area
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
The West Area covers Dunfermline out to the West Fife villages up to Culross.
II.2.4) Description of the procurement
An all-inclusive comprehensive annual gas inspection, servicing, certification & maintenance contract, with provisional associated replacement works, including boilers, CH systems and associated works, to approximately 1349 domestic properties and 1 office. Gas Central Heating Installations covering all labour, parts and certification to maintain fully functioning hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted properties, with quantities varying from time to time.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Price
/ Weighting: 40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-007580
Section V: Award of contract
Lot No: 1
Title: Fife East Area
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/05/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
WRB Gas (Contracts) Ltd
First Floor South, Innovation House, Barlow Park , West Pitkerro Industrial Estate
Dundee
DD5 3UB
UK
Telephone: +44 07966136730
NUTS: UKM71
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 040 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Fife West Area
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/05/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
City Technical Services UK Ltd
Unit 1 Block 16, Clydesmill Place
Glasgow
G32 8RF
UK
Telephone: +44 01416465077
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 155 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Refer to 'Instructions and Contract criteria' within the Specification of Works, see pages 3-16.
(SC Ref:769426)
VI.4) Procedures for review
VI.4.1) Review body
Dunfermline Sheriff Court
Sheriff Court House, 1/6 Carnegie Drive
Dunfermline
KY12 7HJ
UK
Telephone: +44 1383724666
E-mail: dunfermline@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/dunfermline-sheriff-court-and-justice-of-the-peace-court
VI.4.2) Body responsible for mediation procedures
Royal Institution of Chartered Surveyors
10 Charlotte Square
Edinburgh
EH2 4DR
UK
Telephone: +44 1312257078
E-mail: contactrics@rics.org
VI.4.4) Service from which information about the review procedure may be obtained
Royal Institution of Chartered Surveyors
10 Charlotte Square
Edinburgh
EH2 4DR
UK
Telephone: +44 1312257078
E-mail: contactrics@rics.org
VI.5) Date of dispatch of this notice
13/06/2024