Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Post Office Limited
100 Wood St,
London
EC2V7ER
UK
Contact person: Romano Cosimo Castello
E-mail: procurement.operations@postoffice.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.postoffice.co.uk/
Address of the buyer profile: https://www.postoffice.co.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Postal Services
I.5) Main activity
Other: Postal Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Goods and Services relating to Archiving & Related Document Management Services
II.1.2) Main CPV code
92512000
II.1.3) Type of contract
Services
II.1.4) Short description
The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions
This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 946 411.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
92512000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Wincham Business Park, Wincham, Northwich, Cheshire CW9 6GB
II.2.4) Description of the procurement
The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions
This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
2 years extension
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The existing Archiving & Related Document Management Services agreement with OASIS ended on the 31st of March 2023.
The initial plan was to extend the agreement by one year
However additional spend on HMU/GLO archiving projects, Procurement direct awarded against the new ESPO 390_22 Framework Archiving & Related Document Management Services for an initial two-year period, with option to extend by a further 2 years (2+2)
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: C102350
Title: Provision of Goods and Services relating to Archiving & Related Document Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Offsite Archive Storage & Integrated Services UK Limited (OASIS UK)
06472486
Quadrant 1 Homefield Road, Haverhill, Suffolk, England,
CB9 8QP
UK
E-mail: slightburn@oasisgroup.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 946 411.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Post Office Limited
London
UK
VI.5) Date of dispatch of this notice
14/06/2024