Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
00609812
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
UK
Contact person: Julie Mahoney
Telephone: +44 1962814908
E-mail: procurement@winchester.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82738&B=WCC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82738&B=WCC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Operation of the Winchester City Street Market
Reference number: WCC/PROC/006
II.1.2) Main CPV code
55900000
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council is seeking to appoint an experienced, creative and forward looking operator to manage its street market in the beautiful and historic centre of Winchester.
The appointed operator will provide a high quality curated programme of street markets ensuring that income is maximised whilst creating a high quality visitor experience which supports the local economy.
Commitment to sustainability and engagement across Winchester’s varied communities is also required.
The market operates Thursday to Saturday and and the first and third Sunday of each month. There is also the opportunity for special themed and seasonal markets such as Easter, early evening markets and specialist touring markets.
The contract is for a period of three years with an option to extend annually for up to a further two years The contract will commence in October 2024.
II.1.5) Estimated total value
Value excluding VAT:
210 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Winchester
II.2.4) Description of the procurement
Winchester City Council is looking for an innovative and creative market operator to provide a high-quality curated programme of street markets that support the local economy by:
• adding vibrancy to the city centre
• complementing existing retail activities
• increasing footfall supporting city centre businesses
• encouraging business start-up and innovation and
• minimising the markets’ carbon footprint.
The council is looking for an experienced operator to manage its street market for three years ensuring that income is maximised whilst creating a high quality visitor experience. There is also provision to further extend the contract annually for up to a further two years. The contract will commence in October 2024.
Operators are asked to produce a curated programme of street markets which covers Thursday to Saturday and the first and third Sunday of each month as well as the opportunity for special themed and seasonal markets such as Easter and vegan markets. It should include opportunities for:
• early evening markets
• touring markets (at least four specialist markets a year)
• a proportion of reduced cost stalls for business start up
• attracting a younger demographic
• independent producers
• local producers
• new traders and
• themed and seasonal markets.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
210 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract also includes an option to extend annually for a further 24 months (2 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents and Terms and Conditions of the Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/07/2024
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/07/2024
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Tender Pack can be accessed via the e tender portal:
https://uk.eu-supply.com/login.asp?B=UK
To register for this procurement opportunity and access the documents, paste the above
URL into your browser and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form
If you need any further assistance with registration or have any queries about using the portal, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00).
VI.4) Procedures for review
VI.4.1) Review body
London - High Court
London
EC4A 1NL
UK
Telephone: +44 2079477156
VI.4.2) Body responsible for mediation procedures
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222
VI.4.4) Service from which information about the review procedure may be obtained
Service Lead - Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
VI.5) Date of dispatch of this notice
17/06/2024