Contract notice
Section I: Contracting
authority
I.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
05126781
1 Innisfree Close
HARROGATE
HG28PL
UK
Contact person: Neil Meadows
Telephone: +44 1423810985
E-mail: nm@redboxcs.com
NUTS: UKE22
Internet address(es)
Main address: https://www.groveroad.n-yorks.sch.uk/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.redboxportal.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grove Road Community School, Harrogate Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Aims of the Service and Tender
The key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily basis
Cleaners to work the hours that best suit the needs of the School and maximise the work completed
Training and development of the teams at the School
This does not imply that this is not happening now - these are the aims of the contract.
The School work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the school impacts upon the teaching and learning that goes within the School. The School expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE2
Main site or place of performance:
Grove Road Community Primary School
Grove Road
Harrogate
HG1 5EP
Tel: 01423 506060
II.2.4) Description of the procurement
Issue of Invitation to Tender Monday 17th June 2024
Bidding Companies to Visit Sites 10:30am Friday 28th June 2024
Clarification Deadline 9:30am 3rd July 2024
Clarification Return Deadline * 9:30am 8th July 2024
Deadline for return of Tender Responses 9:30am 15th July 2024
Presentation by shortlisted bidders Between 10am and 2pm Monday 22nd July 2024
Contract Awarded by 26th July 2024
Mobilisation Meeting 10:30am Monday 5th August 2024
Contract Commencement 1st October 2024
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 possible 1 year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/07/2024
Local time: 09:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/10/2024
IV.2.7) Conditions for opening of tenders
Date:
15/07/2024
Local time: 09:31
Information about authorised persons and opening procedure:
Documents can be downloaded at www.redboxportal.com with a login. Logins can be requested from www.redboxcs.com contact form or via admin@redboxcs.com.
The Portal allows for certain documents to be uploaded by contractors and reviewed annually rather than be submitted with each tender.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Red Box Consultany Services Ltd
Harrogate
UK
VI.5) Date of dispatch of this notice
17/06/2024