Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
UNIVERSITY OF EAST ANGLIA
RC000651
Norwich Research Park,Earlham Road
NORWICH
NR47TJ
UK
Contact person: Rob Bloomer
E-mail: r.bloomer@uea.ac.uk
NUTS: UKH15
Internet address(es)
Main address: www.uea.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PURCON 2084 Corporate Finance System
Reference number: PURCON 2084
II.1.2) Main CPV code
72210000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of East Anglia intend to enter into a contract with Unit4 in respect of the services described below. The proposed contract is term 3 years.
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole university.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 362 410.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH1
II.2.4) Description of the procurement
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole university. It is also the system that handles all expense claims (staff & students), procurement, accounts receivable (commercial), accounts payable, estates inventory management, research costing & pricing, general ledger and commitment accounting.
Included in the contract is also e-invoicing functionality, together with contract management, and an option to migrate to Unit4's new partner for providing a research costing & pricing platform.
The firm also provides support and maintenance under this contract. In addition, UERP will also be hosted by Unit4 in the cloud.
II.2.5) Award criteria
Criteria below:
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is subject to renewal options after the initial 3 year term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Award of a contract without prior publication of a call for competition in the cases listed below
• U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support.
Explanation:
This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 10 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university.
At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: PURCON 2084
Title: Corporate Finance System
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
19/06/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Unit 4 Business Software Limited
01737985
C/O DAC Beachcroft LLP, Portwall Place, Portwall Lane
Bristol
BS19HS
UK
NUTS: UKK
Internet address(es)
URL: https://www.unit4.com/
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 1 362 410.15 GBP
Total value of the concession/lot:
1 362 410.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of East Anglia
Norwich
UK
VI.5) Date of dispatch of this notice
19/06/2024