Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Corporate Officers of the House of Lords and House of Commons
210715608
Parliament Square
LONDON
SW1A 0AA
UK
Contact person: David Martin
E-mail: PCD@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: https://www.parliament.uk/
Address of the buyer profile: https://www.parliament.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-ukparliament.my.site.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://atamis-ukparliament.my.site.com/s/Welcome
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
QS1121 - Cost Management Support for PMST Agile Projects Team
Reference number: QS1121
II.1.2) Main CPV code
71324000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is looking to engage a consultant with the capability and capacity to deliver the required cost management services under an enabling contract arrangement through call-offs against the contract.<br/>The contract will initially be for 2 years with the option to extend for a further year. <br/>Services that may be called off from the contract are:<br/>- Provide high level costs for the next financial year's projects to inform the yearly budget.<br/>- provide multiple costings per project instructed through the different RIBA stages, including project spend profiles for the lifecycle of the project.<br/>- Provide tender support for evaluation of commercial tender submissions for the project, including a commercial tender report.<br/>- Provide cost estimates and assessments of Contractor led variations for projects in accordance with NEC4 terms and conditions ensuring value for money.<br/>- Provide training sessions to the PMST team of project leaders around project costings.<br/>- Manage the schedule of costing exercises and provide updates at monthly progress meetings.<br/>- Provide Earned Value Management Information to the project leaders on specific projects, when required.<br/>- Provide post completion spend analysis.<br/>- Provide project management services (Project Managers with NEC4 experience) for projects if required. <br/>The estimated total value of this contract is based on historic data and includes the possible optional extension year, though it should be noted that the Authority cannot guarantee that call-offs over the term of the contract, and any allowable extension, will amount to teh estimate as this will rely entirely on project throughput.
II.1.5) Estimated total value
Value excluding VAT:
375 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71541000
71244000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Parliamentary Estate
II.2.4) Description of the procurement
Open Procedure procurement for Cost Management support and related services to the Parliamentary Maintenance Services Team (PMST).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
375 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2024
End:
30/09/2027
This contract is subject to renewal: Yes
Description of renewals:
Possible ongoing requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
12 month (1 year) extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Authority is carrying out this procurement through the Atamis e-Sourcing Portal for the SQ and ITT Publishing.<br/>Atamis e-Sourcing Portal:<br/>Suppliers must read through this set of instructions and follow the process to respond to this<br/>opportunity. The information and ITT documents for this opportunity are available on the<br/>Parliamentary e-sourcing portal Atamis. You must register on the Atamis site to respond to<br/>this opportunity: https://atamis-ukparliament.my.site.com/s/Welcome<br/>Please ensure you follow any instruction provided to you. The deadline for submitting your<br/>response(s) is detailed within this contract notice and the ITT Instruction documents. SQ and ITT<br/>submissions must be uploaded to the portal; electronic responses submitted via e-mail are<br/>not acceptable. Please ensure that you allow yourself plenty of time when responding to this<br/>opportunity prior to the closing date and time, especially if you have been asked to upload<br/>documents. <br/>If you are experiencing problems, please contact the PCD Business Support<br/>team via email: pcd@parliament.uk or call +44 (0)207 219 1600 for further assistance.<br/>Please visit Atamis (link above) for full details and to register your interest in this opportunity and to download the ITT documents. <br/>To access the ITT documents select the tender reference QS1121 in the system and express interest by clicking on the button provided.<br/>If you need to register, your company details will be required, thereafter you will be issued<br/>with a username and password. If you have previously registered with Atamis, please follow<br/>the link shown which will redirect you to the home page where you can log on using your<br/>existing username and password to collect the tender documents. If you have registered and<br/>forgotten your username and password, click on the 'forgotten password' link on the Atamis homepage.<br/>Please keep this username and password secure and do not pass it to any third parties. If you<br/>are experiencing problems, please contact the PCD Business Support team via email:<br/>pcd@parliament.uk or call +44 (0)207 219 1600 for further assistance.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers should have the ability and capability with previous experience of delivering the required services.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See Suitability Questionnaire (SQ) and ITT Instruction document for details.
Minimum level(s) of standards required:
See Suitability Questionnaire (SQ) and ITT Instruction document for details.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See Suitability Questionnaire (SQ) and ITT Instruction document for details.
Minimum level(s) of standards required:
See Suitability Questionnaire (SQ) and ITT Instruction document for details.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See Scope document with details of the contract Key Performance Indicators and performance regime.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/10/2024
IV.2.7) Conditions for opening of tenders
Date:
18/07/2024
Local time: 12:00
Place:
On Atamis
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
24 to 36 months from contract start date
VI.4) Procedures for review
VI.4.1) Review body
Corporate Officers of the House of Lords and House of Commons
Parliament Square
LONDON
SW1A 0AA
UK
E-mail: PCD@Parliament.uk
Internet address(es)
URL: https://www.parliament.uk/
VI.4.2) Body responsible for mediation procedures
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: http://judiciary.uk/highcourt
VI.5) Date of dispatch of this notice
21/06/2024