Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Railway Housing Association
A1855
Darlington
UK
Contact person: Chris Cuthell
E-mail: tenders@tectum.org.uk
NUTS: UKC
Internet address(es)
Main address: https://www.delta-esourcing.com/respond/Q25D6553UH
Address of the buyer profile: https://www.railwayha.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/respond/Q25D6553UH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/Q25D6553UH
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs & Maintenance Panel
Reference number: TEC- RHA-RRM/2406
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Railway Housing Association owns 1,620 rented homes mainly located adjacent to the historical GNER railway network around Darlington, Doncaster, Durham, East Riding, Hull, Leeds, Newcastle, and York. Additionally, they own a modern 45 unit sheltered housing scheme in Hereford, however it is not included in this call to competition. In order to ensure their homes are safe and a maintained to a high standard, they wish to appoint additional Responsive Repair and Maintenance + VOID contractors split into Lots as follows:
Lot 1 County Durham and the Tees Valley;
Lot 2 Hull and East Riding of Yorkshire;
Lot 3 Leeds and York;
Lot 4 Doncaster.
Pricing is based upon variance from the NHF Schedule of Rates v 7.2.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
County Durham & the Tees Valley
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKC1
Main site or place of performance:
Social Housing distributed across the area
II.2.4) Description of the procurement
Social Housing Responsive Repairs & Maintenance plus voids
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further three (3) one year extensions are available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A further three (3) one year extensions are available.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Hull & the East Riding of Yorkshire
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKE1
II.2.4) Description of the procurement
Social Housing Responsive Repairs & Maintenance plus voids
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further three (3) one year extensions are available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A further three (3) one year extensions are available.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Leeds & York
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKE2
UKE4
Main site or place of performance:
Predominantly Leeds & York
II.2.4) Description of the procurement
Social Housing Responsive Repairs & Maintenance plus voids
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further three (3) one year extensions are available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A further three (3) one year extensions are available.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Doncaster
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKE3
Main site or place of performance:
Exclusively Doncaster
II.2.4) Description of the procurement
Social Housing Responsive Repairs & Maintenance plus voids
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further three (3) one year extensions are available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A further three (3) one year extensions are available.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/08/2024
Local time: 23:55
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/08/2024
Local time: 09:30
Place:
Microsoft Teams Meeting (recorded)
Information about authorised persons and opening procedure:
In accordance with Railway Housing Association's standing orders, a Board Member and two Officers will be present.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Although not available immediately, Electronic Ordering will become active during the initial 2 year contract term.
VI.4) Procedures for review
VI.4.1) Review body
His Majesty's High Court of Justice of England & Wales
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
25/06/2024