Contract notice
Section I: Contracting
authority
I.1) Name and addresses
PA Housing Limited
3 Bede Island Road
Leicester
LE2 7EA
UK
Contact person: Jon Frowd
E-mail: jonathan.frowd@pahousing.co.uk
NUTS: UKF21
Internet address(es)
Main address: https://pahousing.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/pahousing/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/pahousing/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Tree Maintenance Services (Planned and Reactive)
Reference number: PAPP-0704
II.1.2) Main CPV code
77340000
II.1.3) Type of contract
Services
II.1.4) Short description
PA Housing are going to market for the provision of tree maintenance services. The services will be for planned annual maintenance and ad-hoc reactive works. The services required by the contracts, include but are not restricted to:• Pruning, bracing, felling, stump removal, climbing inspections and associated works.• Conduct planned survey tree works on an annual basis in line with the surveys provided.• Conduct reactive tree works as and when required, including bank holidays and out of hours.• Be a tier 1 contractor who ensures full delivery of services and provides sub-contractors, where required, and retains responsibility and liability for any sub-contractors.PA Housing will have two lots split as follows:Lot 1 - South which has approximately 715 sites.Lot 2 - Midlands, which has approximately 533 sites.It is the intention of PA that a maximum of two Contractors will be appointed to the contracts.
II.1.5) Estimated total value
Value excluding VAT:
2 580 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
South
II.2.2) Additional CPV code(s)
77310000
II.2.3) Place of performance
NUTS code:
UKI7
UKI3
UKJ25
UKI5
UKI6
UKJ26
UKH23
UKI4
Main site or place of performance:
The service will be carried out at sites owned by PA Housing in London and the Southeast, known as the South for the purposes of this contract.
II.2.4) Description of the procurement
PA Housing are procuring for tree maintenance services (Planned and Responsive). The services required by the contracts, include but are not restricted to:• Pruning, bracing, felling, stump removal, climbing inspections and associated works.• Conduct planned survey tree works on an annual basis in line with the surveys provided.• Conduct reactive tree works as and when required, including bank holidays and out of hours.• Be a tier 1 contractor who ensures full delivery of services and provides sub-contractors, where required, and retains responsibility and liability for any sub-contractors.It is intended that the contracts will commence in January 2025 and run for a period of four years with the option for an extension of up to a further one year plus one year. The maximum duration of the contracts is therefore six years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
77310000
II.2.3) Place of performance
NUTS code:
UKF2
UKG33
UKF1
Main site or place of performance:
The service will be carried out at sites owned by PA Housing in Nottinghamshire, Leicestershire, Northamptonshire and outlying locations, known as the Midlands for the purposes of this contract
II.2.4) Description of the procurement
PA Housing are procuring for tree maintenance services (Planned and Responsive). The services required by the contracts, include but are not restricted to:• Pruning, bracing, felling, stump removal, climbing inspections and associated works.• Conduct planned survey tree works on an annual basis in line with the surveys provided.• Conduct reactive tree works as and when required, including bank holidays and out of hours.• Be a tier 1 contractor who ensures full delivery of services and provides sub-contractors, where required, and retains responsibility and liability for any sub-contractors.It is intended that the contracts will commence in January 2025 and run for a period of four years with the option for an extension of up to a further one year plus one year. The maximum duration of the contracts is therefore six years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
1 080 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement document suite.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/08/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/08/2024
Local time: 12:00
Place:
This will be conducted via an opening ceremony via In-tend
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice
London
W2 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will conduct itself in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
Sw1A 2AS
UK
VI.5) Date of dispatch of this notice
28/06/2024