Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
BELFAST HARBOUR COMMISSIONERS
Harbour Office, Corporation Square
BELFAST
BT1 3AL
UK
Telephone: +44 2890554422
E-mail: tenders@belfast-harbour.co.uk
NUTS: UKN06
Internet address(es)
Main address: https://www.belfast-harbour.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.belfast-harbour.co.uk/corporate/tenders
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.belfast-harbour.co.uk/corporate/tenders
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multi-Discipline Consultancy Framework
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
BHC requires a range of construction consultancy services for various development and port related projects within the Belfast Harbour Estate and to meet this requirement, intends to procure a number of framework agreements for the provision of such services. The required consultancy services have been split into the following Lots:
• Lot 1: Civil and Structural Engineer;
• Lot 2: Mechanical and Electrical Engineer;
• Lot 3: Architect;
• Lot 4: Project Manager/ Quantity Surveyor;
• Lot 5: Planning; and
• Lot 6: Environmental.
BHC intends to conduct this tender process by following the procedures laid down in the Utilities Contracts Regulations 2016 (as amended). Interested parties should note however that not all of the services that may be required under any framework agreements awarded will relate to BHC's port activities.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Civil and Structural Engineer
II.2.2) Additional CPV code(s)
71247000
71248000
71300000
71520000
71530000
71540000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between £700k and £1,000k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £2M.
Lot No: 2
II.2.1) Title
Mechanical and Electrical Engineer
II.2.2) Additional CPV code(s)
71247000
71248000
71321000
71322000
71500000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.
Lot No: 3
II.2.1) Title
Architect
II.2.2) Additional CPV code(s)
71200000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between £400k and £600k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £1.2M.
Lot No: 4
II.2.1) Title
Project Manager/Quantity Surveyor
II.2.2) Additional CPV code(s)
71000000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between £150k and £400k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £800k.
Lot No: 5
II.2.1) Title
Planning
II.2.2) Additional CPV code(s)
71240000
71356400
71400000
90712000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.
Lot No: 6
II.2.1) Title
Environmental
II.2.2) Additional CPV code(s)
71313000
90712000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Further information is available in the PQQ and will be provided in the invitation to tender documents.
III.1.6) Deposits and guarantees required:
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract documents.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liabilty in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As specified in the PQQ and tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/08/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/09/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
BHC reserves the right at any time to:
- reject any or all responses and to cancel or withdraw from this procurement at any stage,
- award a contract without prior notice,
- change the basis, the procedures and timescales set out or referred to within the procurement documents, or
- require a bidder to clarify any submissions in writing and/or to provide additional information.
Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. The tender process has been structured into 6 lots, as described above. Bidders are permitted to apply for one or more lots, and there is no limit on the number
of lots which may be applied for. A maximum of 4 bidders will be appointed to each lot. Please note however that BHC reserves the right to terminate the tender process for any lot at any time, not to award a framework agreement for any lot(s) and furthermore, to award a contract for part of a lot, acting at its discretion.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
UK
VI.5) Date of dispatch of this notice
28/06/2024