Procurement description
Preliminary Market Engagement Notice – Open Framework.
As per section 16 and 17 of the Procurement Act 2023 (PA23), this notice sets out the Preliminary Market Engagement by Altair on behalf of its Client.
This tender notice is for the award of a public contract through an open procedure in accordance with section 20(1) and (2)(a) of the PA 2023. Following the expiration of the contract, it is likely that a further procurement will be made - estimated notice February 2034.
NB – The Contracting Authority reserves the right to amend any of the details of this Procurement process at any time and retains the right to amend, change, withdraw the process at any time.
Contracting Authority: DACORUM BOROUGH COUNCIL of The Forum, Marlowes, Hemel Hempstead, Hertfordshire HP1 1DN (the “Client”)
Title of Procurement: ITT for the Procurement of Mechanical & Electrical Works, Goods and Services, and Fire, Safety and Security Works, Goods and Services.
Unique Identifier: DBCMEFSS0001
Contract for Goods/Services or Works: Goods and Services
Contract Subject-Matter:
The Contracting Authority is looking to tender for the following services in the near future and is publishing a Preliminary Market Engagement Notice to all Suppliers to develop the tender specifics and understand from feedback in the market how to best develop an open process to achieve maximum value.
The Contracting Authority reserves the right to allow other Contracting Authorities to access this Contract throughout the Term of the Agreement, (Sections 74-77 and Schedule 8 of the Act and regulation 40), clarification on whether a fee structure will apply will follow Market Engagement. In addition the Contracting Authority reserves the right to amend the agreement and which Contracting Authorities can access the Agreement (Schedule 8, paragraph 9 of the Regulations), due to the upcoming Local Authority Reorganisation, please see https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates
The engagement process will be 3 stages. as set out in the Engagement section below. The Contracting Authority reserves the right to discuss further and clarify with one or all suppliers any additional information. The services that are planned to be tendered are:
Mechanical & Electrical Services
This Lot will include, but is not limited to, the following Goods and Services identified below. The Contracting Authority reserves the right to make changes to the content of the Lot based on Market Engagement Feedback.
Furthermore, it will include associated services such as new supply connections, general plumbing, pipework, and all other maintenance, replacement, and installation activities directly related to the Goods and Services.
1. Air Conditioning installation, replacement, servicing and maintenance including statutory inspections in relation to EPBD compliance (CIBSE TM44 guidance)
2. Booster Pump Installation
3. Booster Pump Servicing
4. Broadband Installation (Landlord areas)
5. Digital IRS Installation
6. Digital IRS Servicing
7. Disabled Adaptation Installation (M&E – such as audio/visual aids)
8. Disabled Adaptation Servicing (M&E)
9. Commercial Rewire (inc. high voltage)
10. Domestic Rewire
11. EICR (BLOCK)
12. EICR (COMMERCIAL)
13. EICR (DWELLING)
14. Electric Vehicle Charging Installation
15. Electric Vehicle Charging Servicing
16. Fire & Smoke Detection Installation (Domestic Dwellings)
17. Lightning Conductor Installation
18. Lightning Conductor Servicing
19. Portable Appliance (PAT) Testing
20. Rising & Lateral Mains Upgrade (Blocks/Buildings)
Fire, Safety and Security
This Lot will include, but is not limited to, the below Goods and Services including passive and active fire safety works. The Contracting Authority reserves the right to amend the contents of this Lot. This lot excludes Fire Risk Assessments:
1. Alarm Monitoring Services
2. Automatic Opening Vent Installation
3. Automatic Opening Vent Servicing
4. Automatic Barriers Installation
5. Automatic Barriers Servicing
6. Automatic Doors Installation
7. Automatic Doors Servicing
8. Door Entry Installation (Commercial) Door Entry Installation (Domestic)
9. Door Entry Servicing
10. Dry Riser Servicing
11. Emergency Lighting Installation (Domestic & Commercial)
12. Emergency Lighting Servicing (Domestic & Commercial)
13. Fire Alarm Installation (Domestic & Commercial)
14. Fire Alarm Servicing (Domestic & Commercial)
15. Fall Arrest System Servicing and Remedials
16. Fire Alarm Installation (Communal)
17. Fire Alarm Servicing/Testing
18. Fire Equipment Installation
19. Fire Equipment Servicing/Testing
20. Personal Protection Water Misting System Installation
21. Personal Protection Water Misting System Servicing
22. Sprinkler Installation
23. Sprinkler Servicing
24. Suppression Systems Installation
25. Suppression Systems Servicing
26. Warden Call System Installation
27. Warden Call System Servicing/Testing
28. Wet Riser Servicing
1. A single winning bidder per Lot based on the highest overall score across the combined Financial and Non-Financial elements.
What Fees if Any will be Charged in Accordance with Section 45(7) of the PA 2023: The Contracting Authority is yet to decide whether a Fee structure will apply for this agreement. This will be clarified post Market Engagement.
Will an Electronic Auction be Used: No
What Lots will Form this Tender: There will be two Lots, Lot 1 – Mechanical and Electrical Services, Lot 2 – Fire, Safety and Security Services.
Will it be Awarded by Lot: Yes
Estimated Award Criteria for Each Lot: Both Lots will be awarded on a highest score basis. The successful Suppliers who reach the highest combined score across the Quality/Technical and Financial evaluations will be awarded for that Lot. All specifics for the scoring mechanism will be completed in detail following the market engagement, the Contracting Authority reserves the right to amend the award criteria based on Market Engagement.
Can a Supplier bid for all Lots: Yes
Estimated Date of Contract Award: March 2026
Estimated Value of the Contract: c£40m Over the fully agreement.
Estimated Value of Each Lot: Lot 1 – Mechanical and Electrical c£25m over 10 years, to be confirmed.
Lot 2 - Fire, Safety and Security c£15m over 10 years, to be confirmed
NB all values are estimates and are in no way meant as guaranteed values. The Contracting Authority reserves the right to vary, amend or remove elements from the process.