School Payroll and HR Administration Services

Procurement reference

DN775783

Procurement description

Cumberland Council plans to establish a framework of up to 4 suppliers who can offer an effective, timely and cost-effective Payroll & HR Administration service to maintained non-chequebook schools within the footprint of Cumberland Council.

Currently there are 74 schools who plan to initially use this framework which are predominantly Primary Schools, and range in size of staffing numbers however the numbers may change subject to individual school needs.

It is envisaged that a maximum of 4 suppliers will be awarded onto the framework.

Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.

Main category

Services

Delivery regions

• UKD1 - Cumbria

Total value (estimated, excluding VAT)

642000.00 GBP to 642000.00GBP

Contract dates (estimated)

01 August 2025, 00:00AM to 31 July 2029, 23:59PM

Is a framework being established?

Yes

Cumberland Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Type of framework

Closed

Maximum number of suppliers

4

Award method when using the framework

With reopening competition

Framework operation description

Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.

CPV classifications

• 79631000 - Personnel and payroll services

Delivery regions

• UKD1 - Cumbria

Lot value (estimated)

642000.00 GBP Excluding VAT

770400.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 August 2025, 00:00AM

Contract end date (estimated)

31 July 2029, 23:59PM

Award criteria

Tender submission deadline

23 June 2025, 12:00PM

Enquiry deadline

11 June 2025, 12:00PM

Date of award of contract

30 June 2025, 23:59PM

Submission address and any special instructions

The documents are available via The Chest - https://www.the-chest.org.uk/For support using the chest please contact Proactis, using the supplier support area.For clarifications, please ensure all correspondence is via The Chest using the message area.Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN775783) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not alreadyregistered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.Cumberland Council is fully supportive of all aspects of diversity including ethnicity,race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity.The Contracting Authority expressly reserves the right:(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.The contracting authority reserve the right to use any electronic portal during the life of the agreement.The value provided in this notice is only an estimate.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English