Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Scotland Gas Networks (SGN)
St Lawrence House, Station Approach
Horley
RH6 9HJ
UK
E-mail: Martyn.Alford@sgn.co.uk
NUTS: UK
Internet address(es)
Main address: www.sgn.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sgn.tlb.app.jaggaer.com/esop/toolkit/negotiation/rfq/modify/configuration/initStepReadOnly.si?reset=true&isOnModification=false&_ncp=1748006451545.1612455-4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://forms.office.com/Pages/ResponsePage.aspx?id=vDxWuXSYq0G0SH4PYa_z64Qw2M_omMNOmKPqohkctzRUNlJRUjdWU1NJR1BaU1gzS0pURDVCUTUwMy4u
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Production, transport and distribution of gas and heat
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supplier Management Systems
II.1.2) Main CPV code
48490000
II.1.3) Type of contract
Supplies
II.1.4) Short description
SGN is looking to procure one or more systems to replace existing and legacy Contract Administration System(s) and a legacy Contractor Invoicing and Payments system for NEC (New Engineering Contract) construction and works contracts.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
All Lots
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
High-level scope:
1) NEC Contract Administration System
- Comprehensive Contract Management: Ability to create, store, and manage NEC contracts with version control and document tracking.
- Workflow Automation: Tools to streamline contract approval processes, amendments, and notifications.
- Performance Tracking: Mechanisms for monitoring contract milestones, deliverables, and financial metrics.
- Risk Management: Features to identify, assess, and mitigate risks associated with contract execution.
- Integration Capabilities: Compatibility with our current infrastructure asset management systems and other software tools.
- User-friendly Interface: An intuitive platform that allows easy navigation and accessibility for all users.
- Reporting and Analytics: Tools for generating reports and insights related to contract performance and compliance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Two further periods of 12-months of extension will be available
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
High-level scope:
2) Contract Payment System
- Automated Payment Processing: Capabilities to automate application for payment, employers’ payment certificates, withholding notice, and compliance with Construction Act payment process.
- Integration with Project Management Tools: The ability to connect with the proposed NEC Contract Administration Platform and our current Oracle P2P accounting system for streamlined data flow and reporting.
- Compliance and Audit Trails: Features that ensure compliance with contractual obligations and provide detailed audit trails for all payment transactions.
- Reporting and Analytics: Tools for generating reports on payment statuses, cash flow forecasts, and contractor performance metrics. Data needs to be held in catalogue format across multiple project or contract types to allow regulatory reporting to Ofgem.
- User-friendly Interface: An intuitive platform that supports easy navigation and accessibility for users across various departments and external contractors.
- Mobile Access: Options for mobile capabilities that allow users to manage payments and approvals on-the-go.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Two further 12-month periods of extension will be available
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/06/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/07/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
SGN
St. Lawrence House, Station Approach
Horley
RH6 9HJ
UK
VI.5) Date of dispatch of this notice
28/05/2025