Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Zoe Wilson
Telephone: +44 1563576000
E-mail: zoe.wilson@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Install, Maintain and Repair of Vehicle Activated Signs
Reference number: PS/24/17
II.1.2) Main CPV code
34992100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply, Installation, Repairs & Maintenance of Electronic Vehicle Activated Signs in East Ayrshire and South Ayrshire
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34923000
34924000
50230000
45316211
II.2.3) Place of performance
NUTS code:
UKM93
UKM94
II.2.4) Description of the procurement
East Ayrshire Council is currently inviting tenders from a suitably qualified company to work in close co-operation with the Council and adopt a positive and flexible approach in delivering the supply, installation, repair and maintenance of a variety of electronic vehicle activated signs. The Ayrshire Roads Alliance are responsible for this service within the East and South Ayrshire Council areas. Ayrshire Roads Alliance (ARA) is a shared integrated roads and transportation service established in 2014 and provides the combined roads service for East and South Ayrshire Councils. The Service is delivered with the overall objective of improving the road and transportation service in both Council areas and is led by East Ayrshire Council.
Supply and installation of the signs will be on an as required basis, with a planned maintenance schedule for 280 signs within the East Ayrshire area and 117 signs within the South Ayrshire area; a re-programming schedule for some signs will be required, approximately 164. No guarantees can be given as to the actual quantity of signs that will require to be purchased over the period of the contract.
A call-out repairs service will also be required, together with the Councils direct access to the successful Service Providers database asset management system for record purposes for managing and monitoring, relating to locations, repairs, faults, drawings etc.
The successful supplier must be able to maintain and repair the Councils current inventory of Electronic Vehicle Activated Signs. An inventory of all signs is included within the Pricing Schedule.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/06/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/06/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In 3, 4 or 5 years, subject to contract extensions invoked.
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29355. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be included in this tender process as pass/fail criteria.
(SC Ref:799945)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
UK
VI.5) Date of dispatch of this notice
28/05/2025