Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
Chester
CH2 1UL
UK
E-mail: info@coch-cps.co.uk
NUTS: UKD63
Internet address(es)
Main address: www.coch.nhs.uk
I.1) Name and addresses
A full list of eligible users is available at https://www.coch-cps.co.uk/
UK
UK
E-mail: info@coch-cps.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.coch-cps.co.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
National Framework Agreement for the Provision of Data Validation Services
Reference number: F/075/VAL/25/IB
II.1.2) Main CPV code
72300000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority has set up a national framework agreement that will enable NHS Organisations to access highly specialised support to enable the testing and validation of patient data, as part of the process of migrating from a legacy PAS to a modern EPR system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72225000
72310000
72311000
72311100
72312100
72316000
72320000
72321000
72322000
72330000
72920000
79000000
79996100
80511000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A number of NHS organisations are currently migrating, or are expected to migrate from a legacy Patient Administration System (PAS) to modern Electronic Patient Record (EPR) systems.
Many legacy PAS are not Referral to Treatment (RTT) compliant and, therefore, RTT Pathways and associated Events for migration have to be manually manufactured from existing referrals and outcomes.
There may also be significant data quality issues with legacy data that will impact on the management and integrity of that data prior to implementation of a new EPR system.
NHS organisations may lack in-house expertise and/or capacity to undertake the necessary data cleansing exercises and may require expert assistance in undertaking a data validation exercise prior to the Client’s planned migration of its legacy PAS to a modern EPR system.
The objective of this framework is to provide NHS Organisations (“the Clients”) with expert assistance in undertaking data validation exercises prior to and following a Client’s planned migration of its PAS to a modern EPR system. This includes the validation of incomplete pathways, incomplete waiting lists and duplicated pathways as well as understanding the data quality issues that could facilitate the RTT migration to the EPR system and the Client’s Covid-19 restoration and recovery work. This will enable the NHS Organisations to:
• provide assurance to the Board, CCGs and patients of the accuracy of the patient data held, and particularly how this is managed in relation to supporting RTT and other associated patient access standards,
• improve the quality of patient data held within the EPR and support the optimal use of the EPR from implementation.
The Supplier will ensure that effective knowledge transfer takes place and will help the Client to develop an in-house central validation and booking team to achieve business as usual booking and reporting post the EPR implementation.
II.2.5) Award criteria
Quality criterion: Organisation, qualification and experience of staff
/ Weighting: 20
Quality criterion: Contract management processes
/ Weighting: 10
Quality criterion: Data testing and validation processes
/ Weighting: 40
Quality criterion: Knowledge transfer
/ Weighting: 10
Quality criterion: Social Value
/ Weighting: 10
Cost criterion: Commercial
/ Weighting: 10
II.2.11) Information about options
Options:
Yes
Description of options:
The framework will run for a term of 2 years with options to extend for up to a further 2 years in annual increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-000142
Section V: Award of contract
Title: National Framework Agreement for the Provision of Data Validation Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/05/2025
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Insource Select Limited
High Wycombe
UK
NUTS: UKJ13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.4.2) Body responsible for mediation procedures
Countess of Chester Hospital NHS Foundation Trust
Chester
UK
E-mail: info@coch-cps.co.uk
VI.5) Date of dispatch of this notice
30/05/2025