Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
UK
Telephone: +44 2890320202
E-mail: pmu@belfastcity.gov.uk
NUTS: UKN06
Internet address(es)
Main address: https://www.belfastcity.gov.uk/tenders
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties
Reference number: ITT 38532
II.1.2) Main CPV code
50800000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.
The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.
Furthermore BCC wish to include:
• FGas leakage testing - Regulation (EC) No 842/2006
• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)
• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
560 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
39717200
42510000
50730000
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.
The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.
Furthermore BCC wish to include:
• FGas leakage testing - Regulation (EC) No 842/2006
• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)
• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40%
Quality criterion: Social Value
/ Weighting: 10%
Quality criterion: Cost
/ Weighting: 50%
Cost criterion: Quality
/ Weighting: 40%
Cost criterion: Social Value
/ Weighting: 10%
Cost criterion: Cost
/ Weighting: 50%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-003122
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
B L Refrigeration & A/C Ltd
Belfast
UK
NUTS: UKN06
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 560 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Belfast City Council
Belfast
UK
VI.5) Date of dispatch of this notice
04/06/2025