Summary
- OCID:
- ocds-h6vhtk-0546a2
- Published by:
- Caerphilly County Borough Council
- Authority ID:
- AA0272
- Publication date:
- 11 June 2025
- Deadline date:
- 18 July 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Caerphilly County Borough Council (the Council) has the requirement for the supply, installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for an Option A - on premises or Option B- Cloud Hosted Solution. Bidders are requested to submit a tender for their recommended solution. Full details can be found in the tender pack (ITT)
Full notice text
Scope
Procurement reference
CCBC/PS2678/25/HS
Procurement description
Caerphilly County Borough Council (the Council) has the requirement for the supply, installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for an Option A - on premises or Option B- Cloud Hosted Solution. Bidders are requested to submit a tender for their recommended solution.
Full details can be found in the tender pack (ITT)
Total value (estimated, excluding VAT)
1500000 GBP to 1500000GBP
Contract dates (estimated)
02 March 2026, 00:00AM to 28 February 2031, 23:59PM
Extension end date (if all the extensions are used): 29 February 2036
Contracting authority
Caerphilly County Borough Council
Identification register:
Address 1: Penallta House, Tredomen Park
Town/City: Hengoed
Postcode: CF82 7PG
Country: United Kingdom
Website: www.caerphilly.gov.uk
Public Procurement Organisation Number: PWHP-2369-JPYL
Contact name: Helen Sellwood
Email: sellwhl@caerphilly.gov.uk
Telephone: +441443863282
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 48000000 - Software package and information systems
- 72212190 - Educational software development services
Lot value (estimated)
1500000 GBP Excluding VAT
1800000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
02 March 2026, 00:00AM
Contract end date (estimated)
28 February 2031, 23:59PM
Extension end date (estimated)
29 February 2036, 23:59PM
Can the contract be extended?
Yes
Description of extensions
After the initial five (5) year contract the contract can be extended on an annual basis up to a further period of five (5) years.
Award criteria
Weighting description
Quality 60%
Cost 40%
Full details are in the tender documents
Type: cost
Name
Quality - Cost
Description
Total cost for the initial five (5) years including implementation and annual support and maintenance including licences.
Type: quality
Name
Quality -
Description
Quality 60% - consisting of Tender response 20% and System Demonstration 40%.
System Demonstration includes - Technical workshop - 10%, System Administration - 10% and Scenarios - 20% Full details are in the tender document (ITT)
Submission
Tender submission deadline
18 July 2025, 12:00PM
Enquiry deadline
11 July 2025, 00:00AM
Date of award of contract
15 September 2025, 23:59PM
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login#
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 72212190 |
Educational software development services |
Programming services of application software |
| 48000000 |
Software package and information systems |
Computer and Related Services |
Delivery locations
| ID |
Description
|
| 1016 |
Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly) |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a