Summary
- OCID:
- ocds-h6vhtk-05221d
- Published by:
- Transport for Wales Rail Limited (Utility Buyer)
- Authority ID:
- AA80566
- Publication date:
- 11 June 2025
- Deadline date:
- 13 August 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
This is for the supply of a new Retail Ticketing Solution to TfW with the provision of associated services and goods.
Full notice text
Scope
Procurement reference
TFW0910.00
Procurement description
This is for the supply of a new Retail Ticketing Solution to TfW with the provision of associated services and goods.
Total value (estimated, excluding VAT)
7000000 GBP to 7000000GBP
Contract dates (estimated)
01 October 2025, 00:00AM to 30 September 2028, 23:59PM
Extension end date (if all the extensions are used): 30 September 2031
Contracting authority
Transport for Wales Rail Limited (Utility Buyer)
Identification register:
Address 1: 3 Llys Cadwyn
Town/City: Pontypridd
Postcode: CF37 4TH
Country: United Kingdom
Website: http://www.tfwrail.wales
Public Procurement Organisation Number: PVJP-5451-JYWQ
Email: procurement.help@tfwrail.wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is this procurement under a special regime?
Utilities
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 30123100 - Ticket-validation machines
- 30144200 - Ticket-issuing machines
- 34980000 - Transport tickets
- 50316000 - Maintenance and repair of ticket-issuing machinery
- 50317000 - Maintenance and repair of ticket-validation machinery
Lot value (estimated)
7000000 GBP Excluding VAT
8400000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2028, 23:59PM
Extension end date (estimated)
30 September 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option to extend for up to three (3) periods of twelve(12) months each.
Does the lot include options?
Yes
Description of options
- EMV PAYG Capability
- Carry Bags for Storage (If not fixed assets or lockable mobile assets)
- Magnetic stripe card read / write machine for ticket sales and exchanges
- Basic Price Display Units (PDUs)
- Removal / Recycle / Disposal Per Set (incumbent hardware)
- Carry Bags and Belts for mobile devices
- Carry Bags for Storage (If not fixed assets or lockable mobile assets)
Participation
Conditions of participation
Please refer to tender documentation
Conditions of participation
Please refer to tender documentation
Award criteria
Type: quality
Name
Quality
Description
Experience Questions 5%
Wellbeing of Future Generations Act related Questions 10%
Quality Questions 20%
Functional Requirements 20%
Non-functional Requirements 10%
Weighting: 65.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 35.00
Weighting type: percentageExact
Submission
Tender submission deadline
16 July 2025, 12:00PM
Enquiry deadline
08 July 2025, 17:00PM
Date of award of contract
19 September 2025, 23:59PM
Submission address and any special instructions
https://etenderwales.bravosolution.co.ukITT code - itt_117811
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 July 2030, 23:59PM
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 72000000 |
IT services: consulting, software development, Internet and support |
Computer and Related Services |
| 50316000 |
Maintenance and repair of ticket-issuing machinery |
Maintenance and repair of office machinery |
| 50317000 |
Maintenance and repair of ticket-validation machinery |
Maintenance and repair of office machinery |
| 30144200 |
Ticket-issuing machines |
Calculation-type machines |
| 30123100 |
Ticket-validation machines |
Office and business machines |
| 34980000 |
Transport tickets |
Miscellaneous transport equipment and spare parts |
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
Document family
|
Notice details
|
- Publication date:
- 23 May 2025
- Deadline date:
- Notice type:
- UK1
- Version:
- 1
- Authority name:
- Transport for Wales Rail Limited (Utility Buyer)
|
- Publication date:
- 11 June 2025
- Deadline date:
- 13 August 2025 17:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Transport for Wales Rail Limited (Utility Buyer)
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a