CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Ysgol Eirias Development - Building Services Design Consultant

2.2

Description of the goods or services required

Conwy County Borough Council [CCBC] require a Building Services Design Consultant to undertake design duties which enable demolition of the original Block A building in readiness for a new construction project, whilst keeping the remainder of the school operational.

The challenge of this project reflects that Block A was the original building on site and as such hosts all incoming services and has located within it the separate mechanical and electrical plant rooms for the whole school estate.

These duties will include but are not limited to;

1] Undertake inspections and surveys of the whole school estate to establish the building services routes feeding all blocks from the mechanical and electrical plantrooms.

2] Confirm that it is feasible to demolish Block A AND keep all plant and equipment operational.

3] Provide a strategy and scope of works to demolish the original Block A building whilst maintaining the school fully operational.

4] To interrogate the underground services scan / survey showing incoming services routes from the boundary to the school buildings and include the diversion / protection or replacement thereof within the project scope of works where necessary.

5] Specification, sizing, routing and design of building services where new work required.

6] Liaison with utility providers to verify spare capacity within the local utility network for a new building.

7] Production of design information such as building plans, specifications, schedules, scope of works and other documents for tender. A BWIC plan is seen as critical for temporary weatherproofing and stabilising the existing plant rooms.

8] Attend design team meetings to develop a co-ordinated design.

The Building Services Design Consultant will visit the site, survey, record and identify the incoming services onto site, confirm plantroom locations, primary plant locations, primary service distribution routes to the whole school estate / buildings. Where relevant locate and identify system panel positions such as fire alarm, intruder alarm, telephony, sprinkler, PA system etc

CCBC will perform Principal Designer Duties under the CDM Regulations 2015.

CCBC will liaise with the successful tenderer and be responsible for collating all documents associated with procuring a Demolition Contractor. The Building Services Design Consultant will be responsible for producing all design work related to the Building Services element of this demolition contract - see item 7 above.

The Building Services Design Consultant will use their knowledge and experience to identify all interventions with existing systems to enable CCBC to tender the demolition works.

CCBC will gather information from the Building Services Design Consultant and produce tender documentation and submit Full Planning applications.

CCBC will undertake the tendering process by advertising the works through the Sell2Wales Portal for open single stage Tendering.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=150822.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The design is expected to be carried out in one continuous phase and provided in a single design package ready for CCBC to tender the works. The scope of works envisaged within the contract is listed below;

1.01 Visit site and carry out Site Survey to inspect existing building services – co-ordinate with Utility providers / caretaking staff / maintenance companies and re-visit site as needed to ensure full report can be produced. Survey, record and identify the incoming services onto site, confirm plantroom locations, primary plant locations, primary service distribution routes through the whole school estate / buildings. Where relevant locate and identify system panel positions such as fire alarm, intruder alarm, telephony, sprinkler, PA system etc

1.02 Provide a report as an output from the survey which outlines the building services condition and residual life. Highlight key risks or maintenance issues noted.

1.03 Provide a Demolition Strategy and Building Services Scope of Works to enable demolition of the original Block A building whilst maintaining the remainder of the school operational.

1.04 Design building services alterations which enable demolition of existing building. Produce specifications, equipment schedules, BWIC schedules, drawings, lists and calculations to enable procurement of contractors.

1.05 Provide a Risk Register.

1.06 Produce Tender Documents to enable procurement of all Building Services Works associated with demolition of original Block A.

1.07 Review Contractor Tender Submissions, identify risks, areas of non-compliance and make recommendations for contract award.

1.08 Provide Design advice and support during the demolition stage (12 week contract period)

o Produce and issue construction drawings

o Checking and adjusting construction drawings as required

1.09 Undertake investigations, surveys and testing to complete design.

1.10 Submit all information electronically. Excel, Word, AutoCAD dwg format. Including pdf copies. All wording to be in format type, size and font Arial 11. Drawing to be to an agreed standard, format and title.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Member of CIBSE

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

EDED2405D

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:150822)

5.2

Additional Documentation

5.3

Publication date of this notice