The Provision of Population and Household Projection Updates for the 2nd Replacement Local Development Plan

Procurement reference

CCBC/PS2810/AP/25 (RQST14492)

Procurement description

Caerphilly County Borough Council (the Council) is currently in the process of preparing its 2nd Replacement Local Development Plan (2RLDP), which will cover the period 2020-2035. As part of the process, the Council is looking to appoint a suitably qualified and experienced consultant to undertake population, household and employment-led projections updates to inform the 2RLDP and where necessary attend and give evidence at the 2RLDP examination. The purpose of the commission is to identify the up-to-date position in respect of the Preferred Growth Scenario and to understand how this sits in the context of growth aspirations across the region. The Council will also need to understand how the up-to-date projections accord with the Revised Strategy aim to assist in delivering growth in jobs of around 3.5%.

Current 2RLDP Position: The Council commenced a full review of the Adopted LDP in February 2020 and published its Pre-Deposit plan for consultation in October/November 2022. As a result of that consultation conformity objections to the plan were received from Welsh Government. As a result of these objections the Council published its Revised Preferred Strategy in January/February 2025. The Council intends to publish its Deposit Plan for consultation in January/February 2026 and this will need to be informed by up-to-date population and household projections based upon the Preferred Growth Scenario.

The Council reserves the right to engage the successful Consultant for the provision of additional consultancy, subject to the availability of further funding. services should further funding become available. The commission (order) of any additional services can be made up to 31st March 2027.

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

20000 GBP to 20000GBP

Contract dates (estimated)

11 July 2025, 00:00AM to 31 March 2027, 23:59PM

Caerphilly County Borough Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 73000000 - Research and development services and related consultancy services
• 79400000 - Business and management consultancy and related services
• 79900000 - Miscellaneous business and business-related services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

20000 GBP Excluding VAT

22000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

11 July 2025, 00:00AM

Contract end date (estimated)

31 March 2027, 23:59PM

Does the lot include options?

Yes

Description of options

Providing responses on representations received on the projections, and the resultant implications for housing and employment land provision, from third parties as a result of future 2RLDP consultation stages; and for any appearances that the successful consultant will need to make at the examination into the 2RLDP in respect of the revised projections.

The Council reserves the right to commission the Consultant for any related Work that may come out of this project.

Award criteria

Tender submission deadline

26 June 2025, 17:00PM

Enquiry deadline

19 June 2025, 17:00PM

Submission address and any special instructions

Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal athttps://supplierlive.proactisp2p.com/Account/Login2.Click the "Sign Up" option on the Portal homepage (If already registered go topoint 11.).3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation IDand User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate youraccount.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructionsensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product ClassificationCodes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to yourprofile.8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Pleaseremember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read theterms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that youagree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrowto move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 charactersin length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Homepage.11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under thefield 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen byclicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date forcompletion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click todownload all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made viathe messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.If you requireassistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.ukWhen submitting a tender, an e tendering supplierguide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

May tenders be submitted electronically?

Yes