Scope
Procurement reference
EFM5105 LU
Procurement description
London Universities Purchasing Consortium (LUPC) is establishing a multi-supplier framework agreement for the provision of security services, cleaning services, and combined security and cleaning services. The framework will support eligible members in procuring high-quality, compliant, and cost-effective services across a variety of environments, including education, research, healthcare, cultural, and wider public sector settings. The framework is structured into three Lots: Lot 1 – Security Services Covers the provision of staffed security services, including but not limited to static guarding, mobile patrols, keyholding, alarm response, CCTV monitoring, and event security. Services may be required at sites with varied operational requirements and risk profiles. Lot 2 – Cleaning Services Encompasses the delivery of general, periodic, and specialist cleaning services. This includes deep cleaning, high-level cleaning, window cleaning, and cleaning in specialised environments such as laboratories or clinical areas. Related waste and hygiene management activities may also be included. Lot 3 – Combined Security and Cleaning Services Designed for members requiring integrated delivery of both security and cleaning services. This Lot enables combined service provision under a single contract or coordinated management model, supporting streamlined operations and improved service continuity where appropriate. The framework will provide a compliant route to market that promotes quality, value for money, sustainability, and social value.
Delivery regions
- UK - United Kingdom
- UKH3 - Essex
- UKK - South West (England)
Total value (estimated, excluding VAT)
80000000 GBP to 80000000GBP
Contract dates (estimated)
10 November 2025, 00:00AM to 09 November 2027, 23:59PM
Extension end date (if all the extensions are used): 09 November 2029
Is a framework being established?
Yes
Framework
Further information about fees
A framework levy will apply under this agreement. The Supplier shall pay a levy equal to the percentage disclosed in the “Percentage fee charged to suppliers” section of this notice. This levy is calculated as a percentage of the Supplier’s total invoiced Charges (excluding VAT) each quarter for all Call-Off Contracts awarded under the framework. The levy supports the ongoing management and administration of the framework. Full details are set out in the Framework Agreement.
Percentage fee charged to suppliers
1.00%
Award method when using the framework
With reopening competition
Contracting authorities that may use the framework
Members of London Universities Purchasing Consortium (LUPC) listed on their website: https://www.lupc.ac.uk/members/our members/ Members of Southern Universities Procurement Consortium (SUPC) listed on their website: https://www.supc.ac.uk/our-members/
Framework operation description
This framework agreement will be established with multiple suppliers and will operate in accordance with the Procurement Act 2023. All call-off contracts will be awarded through a mini-competition process. Prior to issuing an Invitation to Mini-Tender, the customer may engage with suppliers to confirm their capacity and interest in the specific opportunity. Suppliers who confirm they are unable or unwilling to participate will not be invited to that mini-competition. Each mini-competition will include a specification, timeframe, and clearly defined award criteria and their relative weightings. Tenders will be evaluated based on the Most Advantageous Tender (MAT) principle. The framework is designed to ensure transparency, fairness, and value for money, and allows for flexibility in meeting the specific needs of Customers. Call-off contracts may be entered into at any time during the framework term and will be governed by the Call-Off Terms and Conditions set out in the agreement.
Lots
Divided into 3 lots
Lot 1 Security Services
Lot number: LOT-0001 Description
This Lot covers the provision of staffed security services to support the protection of people, property, and assets across a wide range of operational settings. Services may include static guarding, mobile patrols, keyholding, alarm response, CCTV monitoring, access control, and event security. Suppliers must be capable of delivering professional, reliable, and flexible services tailored to members’ varied site needs and risk profiles.
CPV classifications
- 79993100 - Facilities management services
- 79710000 - Security services
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
- 79715000 - Patrol services
Delivery regions
- UK - United Kingdom
- UKH3 - Essex
Lot value (estimated)
24000000 GBP Excluding VAT
28800000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
10 November 2025, 00:00AM
Contract end date (estimated)
09 November 2027, 23:59PM
Extension end date (estimated)
09 November 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Up to two (2) additional periods of twelve (12) months each
Does the lot include options?
Yes
Description of options
The buyer reserves the right for additional purchases, described here, from the contractor: Individual Lot values are indicative only and provided for estimation purposes. Actual value will depend on Customers’ purchasing patterns and their decisions when calling off services. For the purposes of monitoring spend over the life of the framework agreement, the total framework value will be used to assess whether the overall spend threshold is being approached or exceeded throughout its term.
Participation
Conditions of participation
As stated in the procurement documents
Conditions of participation
As stated in the procurement documents
Award criteria
Type: quality
Name
Technical (Quality)
Description
As stated in the procurement documents
Weighting: 70
Weighting type: percentageExact
Type: price
Name
Commercial (Price)
Description
As stated in the procurement documents
Weighting: 30
Weighting type: percentageExact
Lot 2 Cleaning Services
Lot number: LOT-0002 Description
This Lot covers the delivery of routine and specialist cleaning services to support safe, hygienic, and well-maintained environments. The scope includes general daily cleaning, periodic deep cleans, window and high-level cleaning, and cleaning in specialist areas such as laboratories or clinical settings. Related waste and hygiene management activities may also be included. Services must be delivered in line with members’ site-specific requirements.
CPV classifications
- 79993100 - Facilities management services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
Delivery regions
- UK - United Kingdom
- UKK - South West (England)
Lot value (estimated)
32000000 GBP Excluding VAT
38400000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
10 November 2025, 00:00AM
Contract end date (estimated)
09 November 2027, 23:59PM
Extension end date (estimated)
09 November 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Up to two (2) additional periods of twelve (12) months each
Does the lot include options?
Yes
Description of options
The buyer reserves the right for additional purchases, described here, from the contractor: Individual Lot values are indicative only and provided for estimation purposes. Actual value will depend on Customers’ purchasing patterns and their decisions when calling off services. For the purposes of monitoring spend over the life of the framework agreement, the total framework value will be used to assess whether the overall spend threshold is being approached or exceeded throughout its term.
Participation
Conditions of participation
As stated in the procurement documents
Conditions of participation
As stated in the procurement documents
Award criteria
Type: quality
Name
Technical (Quality)
Description
As stated in the procurement documents
Weighting: 70
Weighting type: percentageExact
Type: price
Name
Commercial (Price)
Description
As stated in the procurement documents
Weighting: 30
Weighting type: percentageExact
Lot 3 Combined Security and Cleaning Services
Lot number: LOT-0003 Description
This Lot is designed for members requiring integrated delivery of both security and cleaning services. It enables procurement of combined services under a single contract or through a coordinated management model. The Lot supports operational efficiencies, streamlined service management, and continuity of delivery for sites where dual services are required. Suppliers must be able to manage both services effectively across a variety of settings.
CPV classifications
- 79993100 - Facilities management services
- 79710000 - Security services
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
- 79715000 - Patrol services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
Delivery regions
- UK - United Kingdom
- UKH3 - Essex
Lot value (estimated)
24000000 GBP Excluding VAT
28800000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
10 November 2025, 00:00AM
Contract end date (estimated)
09 November 2027, 23:59PM
Extension end date (estimated)
09 November 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Up to two (2) additional periods of twelve (12) months each
Does the lot include options?
Yes
Description of options
Individual Lot values are indicative only and provided for estimation purposes. Actual value will depend on Customers’ purchasing patterns and their decisions when calling off services. For the purposes of monitoring spend over the life of the framework agreement, the total framework value will be used to assess whether the overall spend threshold is being approached or exceeded throughout its term.
Participation
Conditions of participation
As stated in the procurement documents
Conditions of participation
As stated in the procurement documents
Award criteria
Type: quality
Name
Technical (Quality)
Description
As stated in the procurement documents
Weighting: 70
Weighting type: percentageExact
Type: price
Name
Commercial (Price)
Description
As stated in the procurement documents
Weighting: 30
Weighting type: percentageExact