Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Scottish Water
The Bridge, 6 Buchanan Gate, Stepps
Glasgow
G33 6FB
UK
Contact person: Andrew Mulvay
E-mail: andrew.mulvay@scottishwater.co.uk
NUTS: UKM
Internet address(es)
Main address: https://www.scottishwater.co.uk/
Address of the buyer profile: https://www.scottishwater.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Leased Vehicles
Reference number: SW25/FLE/1484
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Scottish Water is seeking to engage with potential supplier(s) for the Provision of Leased Vehicles.<br/><br/>The framework will be split into two (2) lots:<br/>Lot 1 – Company Leased Vehicles<br/>Lot 2 – Employee Salary Sacrifice Car Scheme<br/><br/>Please see lot specific descriptions for further information on the requirements of each lot.<br/><br/>There is no limitation to the number of lots bidders can bid for under this tender exercise.
II.1.5) Estimated total value
Value excluding VAT:
18 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Company Leased Vehicles
II.2.2) Additional CPV code(s)
34110000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland Wide
II.2.4) Description of the procurement
LOT 1 – COMPANY LEASED VEHICLES<br/><br/>SW is seeking to appoint a single provider, Pan Scotland for the Provision of Company Lease Cars for its employees. The lease cars will be a mix of both jobs needs and user choice. <br/><br/>The successful supplier will be required to provide a full end-to-end management service for SW and its employees which will require robust processes and procedures both within and out of hours. <br/><br/>SW requires the supplier to take FULL responsibility and ownership for the management of this service, including but not limited to the following: -<br/>• Service provision: -<br/>O Accident Management<br/>O Downtime Management<br/>O Tyre provision<br/>O 24/7 breakdown service<br/>O Windscreen replacement<br/>O Consultancy Service<br/>O Vehicle Maintenance<br/>O Online Portal – Reporting, quotes, account data<br/>O Dedicated Account manager<br/>O Downtime Management<br/>• Provide competitive lease market rates.<br/>• Compliance of CO2 within public sector procurement guidelines.<br/>• Provision of EV vehicles. There is an expectation that all vehicles will be EV under this agreement. <br/>• Provision of Multiple Vehicle Model options – Small, Medium, Large & Cross-over (SUV type)<br/>• Provision of appropriate vehicle specification for City, Rural and Motorway users. (Safety Aspects, Comfort).<br/><br/>Please complete the relevant questionnaire on the Atamis portal.<br/><br/>The estimated net value range of expenditure under this lot is £8m - £10.4m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and ‘Registering Interest’ on the Provision of Leased Vehicles advert.
Lot No: 2
II.2.1) Title
Lot 2 - Employee Salary Sacrifice Car Scheme
II.2.2) Additional CPV code(s)
34110000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland Wide
II.2.4) Description of the procurement
LOT 2 – EMPLOYEE SALARY SACRIFICE CAR SCHEME<br/><br/>SW is seeking to appoint a single provider, Pan Scotland for the Provision of Employee Salary Sacrifice Car Scheme. <br/><br/>The appointed Supplier on this Lot will provide and administer a salary sacrifice car schemes for the employees of SW. All vehicles leased under this agreement will be EV.<br/><br/>The appointed Supplier provide a fully manage service may include, but not limited to the following:<br/>• Provision of EV vehicles<br/>• Provision of Multiple Vehicle Model options<br/>• All servicing and maintenance<br/>• Fully comprehensive motor insurance<br/>• Annual road fund licence<br/>• Replacement tyres<br/>• Accident Management<br/>• Roadside Assistance Including European Cover<br/>• Lifestyle Protection<br/>• Provide competitive lease market rates.<br/><br/>The scheme must comply with all applicable legal requirements, including adherence to HMRC tax regulation and provide the SW payroll team with all relevant data in a timely manner. <br/>The Supplier must have web based portal for employees to access the vehicles available via their salary sacrifice scheme.<br/><br/>The Supplier will also be expected to support SW with promotion campaigns to target uptake of the scheme to eligible employees.<br/><br/>The estimated net value range of expenditure under this lot is £6m - £8m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and ‘Registering Interest’ on the Provision of Leased Vehicles advert.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Please see Procurement Documents for further information.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see Procurement Documents for further information.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/07/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To access this opportunity, please register using the following link:<br/><br/>https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.4.2) Body responsible for mediation procedures
Scottish Water
The Bridge, 6 Buchanan Gate, Stepps
Glasgow
G33 6FB
UK
E-mail: help@scottishwater.co.uk
Internet address(es)
URL: https://www.scottishwater.co.uk/
VI.5) Date of dispatch of this notice
11/06/2025